Graduate Medical Education Program Coordinator I, Surgery

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued patients and employees. With over 20,000 employees, we are committed to continuing our growth with the best professionals in the healthcare industry. We invite you to be a part of the UT Southwestern team where you'll discover teamwork, professionalism, and consistent opportunities for growth. Join UT Southwestern to help with our mission to educate, discover and heal through our life-changing research!

UT Southwestern Medical Center has an opening for a Graduate Medical Education Program Coordinator I in the Department of Surgery.

This position is a member of the Surgery Education Office and serves as a lead administrative person for the GME residency/fellowship program in the Department of Surgery. This role is responsible for coordination and administration of fellowship level training programs and will partner to coordinate the residency training program. The GME Program Coordinator is both administrative and developmental for the program and is critical to the success of the fellowship/residency.

This career path rewards job-specific tasks for this position: someone resourceful, detail-oriented, extremely organized, and skilled at both task prioritization and time management. Ideal candidates demonstrate strong verbal and written communication skills, are dependable, and critical thinkers with a proactive approach toward problem solving. To be successful in this role, this individual must operate with a high level of professionalism and confidentiality, with a customer service focus.

• Bachelors degree preferred; Associates Degree in business administration, healthcare administration, or related field required (four years of administrative experience or 60 semester hours of college credit may substitute for an Associates Degree); Three (3) years related experience required (Bachelors degree may substitute for required experience); May be required to submit to a federal background investigation.

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  Serves as the lead administrative person for the GME residency/fellowship program.

  
  
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  Manages the daily operations and activities of the GME residency/fellowship program(s).

  
  
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  Functions as an important liaison with learners, faculty and other staff members, and the ACGME. Assists the GME Program Director and/or other levels of GME Program Coordinators or Administrators in the design, implementation and management of the administrative/academic operations of the program.

  
  
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  Coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program's curriculum and adhere to ACGME requirements.

  
  
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  Provides guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program.

  
  
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  Designs, delivers, and reports timely completion of resident/fellow, faculty, and program evaluations through the Residency Management System (RMS) Coordinates accreditation activities including ACGME Site Visits, Self Studies, Internal Reviews, annual program reviews, etc.

  
  
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  Assists the Program Director by monitoring and reporting Resident Wellness outcomes to ensure compliance.

  
  
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  Develop understanding of ACGME policies and procedures, including familiarity with the Common Program Requirements as well as Specialty-Specific requirements.

  
  
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  Ensures GME and departmental and program policies and procedures are communicated/available to the GME Program Director, faculty, residents/fellows, and staff.

  
  
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  Coordinates the resident/fellow recruitment and selection process. Assists the PD and faculty in planning program quality improvement projects.

  
  
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  Prepare Program Letters of Agreement (in coordination with the GME Office) with participating institutions and training sites.

  
  
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  Ensure agreements are revised as needed. Tracks, documents, and reports on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME).

  
  
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  Utilizes systems and reporting to inform the GME Program Director of program compliance with organizations such as ACGME, AMA, NRMP, and any other program-level related organizations.

  
  
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  Utilizes the RMS to record, maintain and report on all aspects of the resident's/fellow's training experience(s), including demographics, scholarly activity (including faculty), procedure certification, performance/semi/summative evaluations, block/shift/clinic schedule, and duty hours.

  
  
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  Maintains working relationships with the Office of GME to remain compliant with all necessary requirements for all residents/fellows, visiting residents, and faculty. Coordinates, organizes, and schedules GME program events including recruitment, orientation, graduation, retreats, conferences and various meetings.

  
  
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  Prepares and distributes materials for conferences and lectures.

  
  
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  **Other Duties: Performs other duties as assigned.

  
  
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  Preferred candidates will be proficient in using Microsoft Office, PeopleSoft, and MedHub or other RMS, in addition to familiarity with ACGME, TMB, and NRMP policies and procedures.

  
  

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare - no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!