Clinical Inventory Assistant 3

The purpose of this position is to provide customer service and support to Hospital, clinical and operating room operations. Incumbent works directly with OR surgeons and nursing supervisors to ensure critical OR supplies are readily available, and PAR levels are set adequately. Incumbent is also responsible for adding and removing OR supplies to and from our perpetual inventory to supplement fast moving items from depleting and becoming outdated, and notifies OR staff of any supply changes, IE, back orders, overstock, substitute and discontinued products and recommending permanent replacement products in conjunction with the Purchasing Department. Incumbent must independently ensure that tasks are timely prioritized and that all shift - assigned tasks are completed. Special assignments are to be completed if/when regularly scheduled tasks are completed; therefore, incumbent must be self-motivated and in sync with co-workers on project status. Primarily assigned to work the hospital operating departments, the incumbent singularly represents the entire department. Therefore, the individual must serve as a technical expert and perform tasks and possess overall skills and knowledge regarding clinical and operating room medical supplies, patient equipment; patient care organizational information and the resources to draw upon; overall SC Clinical Inventory department general functions.

Apply By November 27, 2024 at 11:59 pm

Minimum Qualifications

For full consideration applicants are encouraged to upload license and/or certification if required of the position.

• Extensive experience with OR and clinical supplies, instrumentation, and equipment and know their applications and suitable substitutions.
• Experience in maintaining multiple filing systems, records, and logistical information is required in this position.
• Experience, general understanding and recognition of medical equipment hospital/clinical setting are required.
• Proficiency in and experience using Microsoft Word, Excel, and Outlook.
• Knowledge of computerized and hard-copy information systems is essential.
• Extensive knowledge of cost-effective material management practices in an OR environment, relative to product storage, distribution methods, product security, receiving goods, selling goods, crediting returns, product integrity for patient use and product substitutions as it relates to clinical inventory items and goods.
• Knowledge and use of basic mathematical calculations, addition, subtraction, multiplication, and division. Skills for accurate calculations of inventory replenishment, weight, units of measure, and package counts are essential.
• Must be able to clearly understand, speak, read, and write English to comprehend and convey instructions on invoices, shipping documents, control logs, inventory sheets, communications systems and general correspondence.
• Strong interpersonal skills to relay instructions and ideas to a diverse audience. Incumbent must be capable of maintaining professional demeanor while working accurately and quickly, handling multiple tasks simultaneously.
• Knowledge and functions related to hospital supply activities is required. This includes distribution logistics, proper documentation, weights and units of measure, and policies and procedures related to product dispersal.
• Strong working knowledge of linen and medical/surgical supplies; know their applications and suitable substitutions.
• Incumbent must be capable of making logical and sound decisions and knowing when limits of personal authority and resourcefulness have been reached. Must recognize when to act independently or when to seek proper authority or involve other resources to solve a situation.
• Knowledge and understanding of policies and procedures applicable to the receiving and processing of hospital supply-related materials are extremely important to this position.
• Strong working knowledge of medical/surgical supplies; their applications and suitable substitutions.
• Extensive knowledge of functions related to hospital supply activities is required. This includes distribution logistics, proper documentation, weights and units of measure, and policies and procedures related to product dispersal.

Preferred Qualifications

• Knowledge and understanding of UC policies and procedures applicable to the receiving and processing of hospital supply-related materials are extremely important to this position.
• Demonstrated knowledge of principles relating to planning, organizing, and controlling is desired for this position.

Key Responsibilities

• 60% - CLINICAL INVENTORY CONTROL & REPLENISHMENT
• 25% - DISTRIBUTION OF MATERIALS
• 5% - COST CONTAINMENT
• 5% - CLEANLINESS & SAFETY
• 5% - OTHER DUTIES

Department Overview

Among primary functions, the SC Clinical Inventory Department is responsible for the maintenance of back-up patient care, clinical and operating room inventory supplies; tracking; delivery of equipment, gases and medical supplies; par stocking programs and audit-ready record keeping.

Position Information

• Salary or Pay Range: $29.27 - $36.39
• Salary Frequency: Hourly
• Salary Grade: 279
• UC Job Title: HOSP BLANK AST 3
• Number of Positions: 2
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: Variable
• Location: Main Hospital (HSP001)
• Union Representation: EX-Patient Care Technical
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site
• THIS IS NOT AN H-1B VISA OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Continuous 6 to 8+ Hours
• Walking - Continuous 6 to 8+ Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Continuous 6 to 8+ Hours
• Lifting/Carrying 26-50 lbs - Continuous 6 to 8+ Hours
• Lifting/Carrying over 50 lbs - Continuous 6 to 8+ Hours
• Pushing/Pulling 0-25 Lbs - Continuous 6 to 8+ Hours
• Pushing/Pulling 26-50 lbs - Continuous 6 to 8+ Hours
• Pushing/Pulling over 50 lbs - Continuous 6 to 8+ Hours
• Bending/Stooping - Continuous 6 to 8+ Hours
• Squatting/Kneeling - Continuous 6 to 8+ Hours
• Twisting - Continuous 6 to 8+ Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Continuous 6 to 8+ Hours
• Keyboard use/repetitive motion - Occasional Up to 3 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Occasional Up to 3 Hours
• Loud noise levels - Continuous 6 to 8+ Hours
• Marked changes in humidity or temperature - Continuous 6 to 8+ Hours
• Microwave/Radiation - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Continuous 6 to 8+ Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Continuous 6 to 8+ Hours
• Constant Interaction - Continuous 6 to 8+ Hours
• Customer/Patient Contact - Continuous 6 to 8+ Hours
• Multiple Concurrent Tasks - Continuous 6 to 8+ Hours

Work Environment

Employee must be able to work occasional overtime. Must be able to work variable hours to provide staff coverage. Must be able to work in varying environmental conditions that include extreme climate changes. Must be able to operate effectively under stressful situations and changing workloads. Employee must participate in Pull Notice System and maintain specific safety/training programs which relate to the job, including some or all of the following: Safe driver awareness, operating power equipment, body ergonomics and safe handling techniques. Must be physically capable of lifting 50 pounds unassisted; know and use proper lifting techniques; push/pull and maneuver carts weighing up to six hundred pounds through limited space. Must have stamina to stand and walk for prolonged periods.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere #CA-CC #LI-CC1