Administrative Assistant

Ampcus, Inc
United States, New York, White Plains
Nov 18, 2024
Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team. Job Title: Administrative Assistant Location(s): White plains, NY Project Overview This role will support New York State Canal Corporation permits with the Corporation's permit management system. Job Functions & Responsibilities * Assist with digitizing and archiving physical copies of permit records with the goal of developing a single source of information for Canal permits with the Corporation's permit management system. * Reconcile and update permittee record information using ERP software (i.e., Accela). * Assist with contacting and responding to Canal Occupancy Permittees for various concerns (e.g., insurance requirements, permit signatures and payments) via phone, email, or letter. * Track and reconcile accounts receivable of Canal real property permits. * Support new internal dunning notice process cycle using ERP software and Microsoft Office applications. This includes fielding and tracking responses from permittees that received dunning notices. (Canal Real Property Management is responsible for generating monthly dunning notices to send to permittees that are in arrears). * Provide suggestions on streamlining permit invoicing process. * Actively participate in project development and work session meetings. Skills * Ability to collect and analyze database exports from various sources for reporting. * Excellent interpersonal communication skills. * Proficient in Microsoft Excel and Adobe. * Desired, but not necessary. * Experience with relational databases. * Interest in developing and maintaining Microsoft SharePoint sites and document libraries. Education & Certifications * A two-year or four-year degree in Business/Public Administration, Accounting, Finance, Information Technology, or other related fields. Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, age, protected veterans or individuals with disabilities.