Events Specialist 2 - 133288

The Mission of the San Diego Supercomputer Center is to translate innovation into practice. SDSC adopts and partners on innovations in industry and academia in the areas of software, hardware, computational and data sciences, and related areas, and translates them into cyberinfrastructure that solves practical problems across any and all scientific domains and societal endeavors. Cyberinfrastructure refers to an accessible, integrated network of high-performance computing, data, and networking resources and expertise, focused on accelerating scientific inquiry and discovery. With more than 250 employees and $30-50M of revenue a year, SDSC is a global leader in the design, development, and operations of cyberinfrastructure.

SDSC supports hundreds of multidisciplinary programs spanning a wide variety of domains, from earth sciences and biology to astrophysics, bioinformatics, and health IT. SDSC presently operates multiple large HPC systems ranging from a 120k x86 CPU core general purpose system to a system explicitly designed for Artificial Intelligence and Machine Learning, and a nationally distributed system open for all of academia to integrate with. SDSC offers research data services across the entire vertical stack from universally scalable storage to consulting services on FAIR, Big Data, and AI. SDSC offers a rich set of cloud services both on-premise, in the commercial cloud, and as hybrid services across both.

SDSC has three geographic scopes, a national scope supporting cyberinfrastructure for the entire US research and education community, a California scope with a special focus on convergence research that addresses the three dominant threats to CA: Drought, Fire, Earthquakes, and a campus scope focusing on advancing the global impact of SDSC by advancing the research objectives of the UC San Diego faculty, researchers, and students.

SDSC impacts researchers at scales from 1,000's to Millions. SDSC annually trains thousands of researchers in cyberinfrastructure tools and software, and supports thousands of individual researchers via Unix accounts on its large HPC systems. SDSC was a leader developing the Science Gateway concept, and continues to be a global leader in its evolution. SDSC operates multiple major such gateways with user communities ranging from the tens of thousands to the millions. SDSC's educational programs includes online courses that have been attended by more than a million students.

SDSC is committed to democratizing access to cyberinfrastructure across all of its geographic scopes. SDSC strives towards a culture that supports our employees to be their best, achieve their goals, and enjoy their lives, both professionally and personally.

Reporting directly to the Programs and Events Manager and indirectly to the Chief Technology Officer, this position participates in the planning, organizing, and implementing of events and functions at SDSC. These responsibilities include but are not limited to: symposiums, conferences, program events, banquets, and VIP briefings. The position also may independently manage small, non-complex events.

Responsibilities of this position include assisting the Program and Events (P & E) team with the planning of large- and small-scale events and activities. SDSC P & E supports local, regional, national, and international communities across academia, government, industry, and community in collaboration with programs across the center. The scope of these activities can range from large center celebrations, such as anniversary events and system dedications, trade shows and multi-day conferences, program reviews and advisory meetings, and education and training programs; to industry-focused and community networking meetings. Responsible for the planning and coordinating of logistical activities, as well as event-day support. Specifically, this position works with several software programs to create registrations, build event-related websites, and provide P & E-related communications and post-event content. Additionally, this position utilizes online repositories to host and share program and event content. Requests and reserves services, including providing catering recommendations and scheduling meetings. Ensures the delivery of successful events and expenses are within the allotted budget.

For more information, please visit: https://www.sdsc.edu/

1. Working knowledge of concepts, principles and practices of event planning and production and public relations. Strong customer service skills are required.

2. Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure. Ability to search for and identify University policy successfully to ensure and confirm compliance.

3. Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and / or volunteer scheduling.

4. Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics. Strong professionalism and interpersonal skills, with ability to work across all programs and with all colleagues at SDSC and within the External Relations Division.

5. Working knowledge of common software applications, including Word, Excel, Power Point, internet access, web browsers, and email programs.

• Job offer is contingent upon satisfactory clearance based on Background Check results.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace