Part Time - Bryce Jordan Center Administrative Support - A&BS

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Bryce Jordan Center of The Pennsylvania State University is seeking candidates for Part Time Administrative Support Assistantstoserve as the first point of contact, in person and via phone, maintain confidential information and coordinate travel arrangements.The successful candidatewill be responsible for the following:

• Greet customers, provide information and refer as appropriate.
• Screen and processroutinetelephone communications,mailand requests.
• Schedule and maintain calendar ofappointments, meetings,travel itineraries, etc.
• Coordinate travel arrangements, make reservations, and process reimbursements.
• Maintain files and databases;assemble and format data to create simple reports.
• Prepare documents, meeting materials,correspondence.
• Update and make routine changes to web pages.
• Maintain confidentialandsensitive information and materials.
• Recordand distribute meeting minutes.
• Composeand editwritten communication.
• Maintain inventory and order/purchase office supplies; arrange for equipment-maintenance; process work orders for facilities repairs/needs.
• Onboarding Partner - Coordinate onboarding sessions for all part-time new hires - process all paperwork in accordance with U.S. Policies and PSU procedures and create BJC badges.
• Maintain records and files on all employees. Create employee reports for department supervisors. Assist with wage terminations, rate increases, and job additions.

The hours on this position vary greatly from week to week and can range from 0 to 20.

This position typically requiresa High School diploma or higher plus1year of related experience or an equivalent combination of education and experience.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

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