Part-Time Assistant Payroll Specialist - Athletics

The department of Athletics at West Virginia University is currently accepting applications for a Part-Time Assistant Payroll Specialist.

About the Opportunity

This position will manage and execute payroll processes for student workers, work study student workers, temporary employees, game workers, camp workers, and sporadic workers. The Assistant Payroll Specialist will ensure that employees are paid accurately and on time, in compliance with company policies and federal/state regulations. This role will also support the HR and Finance teams in payroll-related tasks, ensuring the highest level of confidentiality and accuracy. The position will report to the Associate Athletics Director- Human Resources.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits at a pro-rated basis, including:

• Paid holidays (staff holiday calendar)
• Annual leave (vacation) days per year
• Sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits (this position is a benefits-eligible, staff position)
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

• Process bi-weekly or monthly payroll for classified employees, game workers and sporadic workers.
• Verify employee timesheets and work hours with supervisors and input hours as well as correct time sheets when needed.
• Input hours worked for game and camp workers into the Applaud system per supervisor requests.
• Maintain accurate payroll records and update employee information in the payroll system.
• Address employee payroll inquiries and resolve issues related to pay discrepancies, deductions, and benefits in collaboration with the central payroll office.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws.
• Process adjustments to pay related to overtime, or other compensation.
• Prepare payroll reports for management and accounting purposes.
• Collaborate with HR and Finance teams to ensure alignment with compensation structures and policies.
• Support audits related to payroll.
• Submit all employee requisition forms for new and existing employees, including camp workers, student workers, and game and event workers. Initiate background checks for all new employees and
• employees requiring background check renewal.
• Communicate hiring processes and procedures to supervisors and hiring managers for camp workers, work-study students, and game/event staff.
• Assist with onboarding and off boarding tasks
• Oversee the Graduate Assistant hiring and payroll processes

Pay Grade: 14

Work Hours: 8:30am-12:30pm Monday - Friday

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    Associate's degree in accounting, finance, or a related field.
    
    
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    A minimum of two (2) years of payroll processing experience.
    
    
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    Any equivalent combination of related education and/or experience will be considered.
    
    
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    All qualifications must be met by the time of employment.
    
    
  
  
  
  

Knowledge, Skills, & Abilities

• Proven experience as a Payroll Specialist or in a similar role.
• Familiarity with payroll software (e.g., Applaud, MAP or similar platforms).
• Strong knowledge of federal, state, and local payroll regulations.
• Proficiency in MS Office, especially Excel.
• Excellent attention to detail and strong numerical aptitude.
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational and time management skills.
• Good interpersonal and communication skills.
• Ability to work independently with minimal supervision.

Preferred Qualifications:

• Bachelor's degree.

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

We are dedicated to creating an inclusive and engaging working environment and actively seek candidates who bring diverse ideas, approaches and experiences.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is proud to be an Equal Opportunity Employer and is the recipient of an NSF ADVANCE award for gender equity. We value diversity among our faculty, staff and students and invite applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.