Collections Specialist

Vaco
$27.00 - $30.00 / hr
United States, California, Los Angeles
Nov 21, 2024
Vaco is working witha well-established company based in Vernon, CA who is seeking a temporary Accounts Receivable/Collections Specialist to join their finance team. This temporary role will assist in managing the accounts receivable and collections process, ensuring the timely collection of outstanding balances and accurate record-keeping. Position Overview: The Accounts Receivable/Collections Specialist will be responsible for managing and overseeing the accounts receivable process, including collections, invoicing, and customer communication. This position requires strong attention to detail, organizational skills, and a focus on resolving payment issues to ensure company cash flow remains healthy. Key Responsibilities: Review and process customer invoices in a timely and accurate manner. Monitor accounts receivable aging reports and follow up with customers on overdue payments. Initiate collections efforts via phone, email, or mail to resolve outstanding balances. Negotiate payment plans or settlements when appropriate. Update and maintain customer account records and notes in the accounting system. Prepare and send statements to customers as needed. Investigate and resolve payment discrepancies and billing issues. Work closely with the sales and customer service teams to ensure smooth resolution of payment disputes. Assist in month-end closing by reconciling accounts and providing reports on aging and collections status. Process credit memos and refunds when necessary. Assist with any ad-hoc tasks related to accounts receivable and collections as required. Qualifications: High school diploma or equivalent; an associate's degree in accounting, finance, or related field is preferred. Minimum of 2 years of experience in accounts receivable, collections, or related roles. Strong understanding of accounts receivable and collections processes. Experience with accounting software (e.g., QuickBooks, NetSuite, or similar). Proficient in Microsoft Office Suite (Excel, Word). Excellent communication and negotiation skills. Ability to manage multiple tasks and deadlines in a fast-paced environment. Strong attention to detail and problem-solving skills. Ability to work independently and as part of a team. Pay: $27-30/hr Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.