Executive Assistant

Cox
parental leave, paid time off, paid holidays, sick time, 401(k)
United States, Georgia, Stone Mountain
Nov 21, 2024
The Cox Automotive's Senior Vice President, Sales is hiring an Executive Assistant . This Atlanta-based position will provide seamless execution of tasks, including team management and assistance with correspondence, extensive calendar coordination, meeting preparation, data entry and reporting, payment processing, recordkeeping, and management of special projects, as needed. Responsibilities: Interacts daily with senior leaders and their teams. Coordinates Leadership Staff Meetings and all department meetings: efficient in securing the venue/meeting room, audiovisual needs, transportation, and catering, as appropriate and coordinate any off-site activities; provides administrative support on-site during meetings; to include meeting agenda, and minutes. Manages a complex, changing calendar: using MS Outlook schedules and prioritizes meetings, appointments, rooms, equipment, catering and other resources. Arranges travel (air, hotel, transportation) and coordinates agenda with regional staff when required. Analyzes, writes, and summarizes data from multiple sources: Develops letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors. Prepares presentations, and other documents using MS Word, Excel and PowerPoint for various needs inclusive of meetings and program reviews. Directs inquiries to the appropriate team members and uses discretion on prioritization of engagement. Maintains confidential information and secure access to confidential company information. Takes and prepares notes of meetings, conferences, and similar proceedings; attends conferences to provide administrative support as directed by the leader. Sorts and distributes mail and packages to appropriate parties. Greets and assists visitors and arranges for escorts, as necessary. Tracks and processes expense reports and invoices. Gathers and arranges materials and relevant information for assigned project or person. Codes, compiles and files correspondences, records, documents and reports according to an established system. Serves as a lead among other Executive Assistants. Minimum Requirements: High School Diploma/GED and seven (7) years' experience OR any advanced degree with five (5) years' experience OR nine (9) years' experience with no degree. Proficiency in Microsoft Outlook Suite and AI tools. Ability to come into the Atlanta office several days a week. Proven experience and demonstrated ability to maintain the highest level of confidentiality is required. Demonstrated ability to manage multiple projects and priorities in a fast-paced, deadline driven environment. Exceptional detail orientation and organizational skills required. Demonstrated proficient communication skills (written, verbal and presentation). Proven ability to prioritize and work independently while collaborating and partnering with a cross-functional group. Preferred Requirements: Oracle Financials, Concur, Visio and basic web design. USD 28.08 - 42.12 per hour Compensation: Hourly base pay rate is $28.08 - $42.12/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program. Benefits: Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, parental leave, and COVID-19 vaccination leave. About Cox Automotive At Cox Automotive, people of every background are driven by their passion for mobility, innovation and community. We transform the way the world buys, sells, owns and uses cars, accelerating the industry with global powerhouse brands like Autotrader, Kelley Blue Book, Manheim and more. What's more, we do it all with an emphasis on employee growth and happiness. Drive your future forward and join Cox Automotive today! About Cox Cox empowers employees to build a better future and has been doing so for over 120 years. With exciting investments and innovations across transportation, communications, cleantech and healthcare, our family of businesses - which includes Cox Automotive and Cox Communications - is forging a better future for us all. Ready to make your mark? Join us today! Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page . Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship. Statement to ALL Third-Party Agencies and Similar Organizations: Cox accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.