Senior Program Manager - 133372

Current UC San Diego Health employees who apply by 12/2/2024 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of the initial review.

The Division of Infectious Diseases and Global Public Health (ID-GPH) in the Department of Medicine at UCSD aims to conduct cutting-edge research on health related issues and service utilization facing vulnerable or marginalized populations, both domestically and internationally. ID-GPH promotes scholarly research, teaching, service and global health leadership and training based on the principles of reducing health inequities.

The Phage Therapy Senior Program Manager is a strategic part of the team for the "Center for Innovative Phage Applications and Therapeutics", (IPATH), the first bacteriophage therapy center in North America. IPATH works to develop clinical trials for practical clinical applications as new weapons against multidrug-resistant bacteria.

The incumbent will be responsible for the support, coordination and management of IPATH. Responsibilities will include assistance with grant preparation and submission; assistance with the development and execution of the clinical trials process; assistance with patient visit preparation and coordination; assist with eIND applications for clinical trials and compassionate use cases; preparation of reports and slides; managing IPATH-related budgets; oversight of specimen distribution, storage and management for IPATH and other collaborating labs. In addition, the Program Manager will be responsible for fielding, managing and documenting patient and physician inquiries, acts as a liaison with the UCSD development office, coordinates events planning when appropriate, and manages the IPATH newsletter, and website. Additionally, this role will be responsible for Material Transfer Agreement (MTA), NDA, and other agreement submissions, as needed by IPATH.

The position requires involvement in the scientific, regulatory, administrative and budgetary goals of the program, excellent communication, project-reporting skills, and strict adherence to timelines and milestones.

Fulfills primary responsibility for a specific area of research within a broader research grant program initiative.

• Nine years of related experience, education/training, OR Biology degree, or related field plus three years of related experience/training

• Academic background and experience in selected area of research required. Prior experience in research management, grant management, grant consulting with a life science background. Advanced degree in related scientific discipline and /or equivalent experience / training.

• Strong oral and written communication skills. Demonstrated experience with communicating the status and content of scientific projects to a broad variety of people in written form, in person on the telephone and email.

• Strong ability to think creatively and independently on concepts requiring advanced analytical skills. Knowledge and experience to independently research and remedy high level issues and problems as they arise.

• Strong interpersonal skills and ability to work with diverse groups to achieve results. Ability to communicate with individuals from a variety of backgrounds. Possess skills of tact, poise, diplomacy, confidentiality and hospitality with a demonstrated ability to work in a collaborative environment with a diverse set of researchers, administrators and staff.

• Strong ability to work collaboratively with internal and external peers, managers and teams, including clinical and laboratory team members.

• Proven program planning and management of projects. Excellent project management skills and a background in research coordination including resource allocation, fiscal, personnel, and management of grants/gifts and contracts. Proven experience planning, implementing, managing and evaluating projects with the ability to prioritize multiple and complex responsibilities and to work effectively with frequent interruptions and changing priorities. Ability to create work plans and timelines to ensure timely completions of projects.

• Experience generating and analyzing project timelines, resources, and budget information. Strong understanding of financial resource planning systems, processes and ability to coordinate project-level budget/resource estimates and manage actual costs vs. planned cost.

• Strong leadership skills including meeting facilitation, cross-functional team integration, strategic thinking and advising. Must be able to create an environment for collaborative work necessary for the team to be effective.

• Experience with planning and leadership of operational and research/development initiatives. Demonstrated management skills with the ability to maintain focus and to operate in an organized and effective manner in an environment that may have rapidly shifting demands and priorities.

• Ability to handle multiple projects and priorities with exceptional organization and time management skills. Proven experience managing multiple tasks, often with competing deadlines including problem solving, negotiating, decision-making research and analysis, and interpersonal skills.

• Ability to write interesting and succinct copy for correspondence, brochures, and other public relations material.

• Willingness and demonstrated ability to embrace and consistently uphold the principles of community for a collaborative work environment.

• Proven advanced analytical skills to evaluate information, procedures or situations to define a problem or objective, identify relevant concerns, recognize alternatives, formulate logical and objective conclusions, and prepare reports. Experience in interpreting and summarizing complex administrative, scientific and financial information and narrative reports.

• Self-starter with the ability to work independently and use excellent judgment in decision making activities. Demonstrated ability to "deliver and get the job done". Must be proactive, a problem solver and be highly results-oriented.

• Proficiency with digital workplace tools including but not limited to Zoom, Microsoft Teams, Microsoft Office Suite, Slack, and OneDrive.

• Proficiency in understanding academic research articles, and how they can be translated into clinical standard operating procedures.

• Proficiency with clinical patient test results, including antibiotic susceptibility of drug-resistant microorganisms.

• Deep understanding of the bacteriophage field, including contributions to publications on the topic of bacteriophage therapy.

• Employment is subject to a criminal background check.

• Occasional evenings and weekends may be required.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace