Real Property Division Manager

• Possession of a valid International Right of Way Association (IRWA) senior designation is strongly preferred
• Bachelor's degree from an accredited college of university in business administration, public administration, real estate law, dispute resolution, or another closely-related field
• Experience executing Public Agency real estate transactions
• Experience negotiating complex agreements, leases, franchises and licenses with utilities, private sector interests, federal, state, and local government agencies in a Public Agency
• Experience with Public Works and Flood Control District acquisitions, condemnation suits, grants, quitclaims of fee, easement grants and other actions
• Professional experience in negotiating leases or acquisitions and disposition of property for a public agency including Public Works transactions
• Professional experience in evaluating and interpreting written contracts for real estate or related transactions for a public agency
• Supervisory experience managing real property agents and other staff
• Experience in planning, organizing, and directing the work of real property agents and clerical staff, including selecting, training, and evaluating performance
• Experience preparing and administering budgets and monitoring expenditures, and developing and implementing recurring performance measures
• Experience in developing administrative policies and procedures
• Experience utilizing a computerized property acquisition and management system
• Excellent written and verbal communication skills and the ability to convey information in a clear, concise, organized and relevant manner to help others understand objectives and priorities
• Ability to coach, mentor and develop staff including empowering employees to take responsibility for their jobs and goals as well as being able to foster a spirit of teamwork and unity among team members
• Skill to delegate responsibility, accept accountability and provide regular feedback
• Demonstrated ability to develop and maintain sound working relationships with diverse groups and personalities
• Great customer service skills and experience working with the general public
• Ability to effectively manage multiple situations occurring simultaneously, prioritize work, and meet critical deadlines
• Ability to lead a team, making positive contributions and assisting others as necessary
• Professional experience using Microsoft Excel, Word, Outlook, Collaboration Tools, and PowerPoint

These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.

1. Plans, organizes, and directs the work of real property agents and clerical staff assigned to the division; selects, trains, and evaluates the performance of staff.
2. Administers the division budget and monitors expenditures.
3. Manages team performing public agency real estate transactions.
4. Examines and interprets information contained in legal descriptions, engineering plans, property maps, and preliminary title reports for the purpose of buying, selling, or leasing real property or property rights for public use.
5. Manages Public Works projects including condemnation suits, grants, quitclaims of fee, easement grants and other actions.
6. Reviews appraisals to ensure that they include accurate assumptions and are based on appropriate principles.
7. Researches property title, minimum value, rental studies, court cases, property rights, and other public and quasi-public records related to real estate transactions.
8. Prepares, interprets, and negotiates deeds, easements, concession agreements, leases, licenses, franchise agreements, temporary entry permits, and purchase and sale contracts to be used in the acquisition and disposition of real property or property rights.
9. Analyzes financial impact and cost-effectiveness of facilities leased/rented by the County and County properties leased/rented by others; evaluates need for disposal of any excess properties.
10. Meets and confers with the public, elected officials, and appointed boards and commissions to present the County's proposals and answer questions related to real estate transactions.
11. Advises and recommends actions on real property matters to County leadership and Board of Supervisors.
12. Coordinates work on real property matters with other County departments, government agencies, and the general public to ensure conformance with policies and regulations and to make sure projects are completed on time.
13. Confers with County Counsel on eminent domain actions related to condemnation proceedings.
14. Maintains records and prepares letters, reports, and general correspondence.
15. Manages a team of Real Property Agents and other support staff.

The knowledge, skills, and abilities listed below may be acquired through various types of training, education, and experience. A typical way to acquire the required knowledge and abilities would be:

Possession of a bachelor's degree from an accredited four-year college or university in Business/Public Administration, Real Estate, Economics, Planning, Engineering, or closely related field; AND, Seven (7) years of increasingly responsible professional experience in private or public appraisal, leasing, engineering (as it relates to reading and interpreting drawings, plans, property maps and preliminary title reports), real property law, or acquisition or disposal of real property or for property rights for public purposes (i.e., in a public agency, special district, public or quasi-public utility company), that includes three (3) years of supervisor or manager experience.

Licenses and Certificates
For specific positions, possession and maintenance of a valid California driver's license and the ability to meet automobile insurability requirements of the County or the ability to provide suitable transportation needs as a condition of continued employment.

Knowledge of:

• Principles, practices, and techniques of real estate management in a public agency setting, including acquisitions, leases, development, sales and asset management of real property; coordination of tenant improvements and construction projects, including the interpretation of laws, regulations, policies, and procedures.
• Legal requirements and legal constraints.
• Real estate mathematical calculations.
• Principles and practices of contract law, management, and negotiation.
• Principles and practices of public administration and program management, including strategic planning, implementation, and evaluation.
• Management principles, practices, and techniques.
• Principles and practices of fiscal management and budgeting.
• Principles and practices of program planning and administration.
• Personnel management principles and practices, including employee supervision, training, and evaluation.
• Principles and practices of group facilitation, conflict resolution, and consensus building.
• Principles and practices of procurement and contract administration.
• Principles and techniques of effective oral presentations.
• Applicable federal, state, and local laws, codes, regulations, and standards.
• Business systems, equipment, and applications relevant to the area of assignment.

• Effectively administer real estate management programs and activities.
• Manage the operations of real estate services and programs related to: the preparation, negotiation, execution, and documentation of real estate transactions; leasing and licensing property management; lease and market valuation studies; rent surveys and appraisal reviews; real estate portfolio database management; strategic planning for occupancy needs; and/or the identification of unsecured values on behalf of the County Assessor.
• Oversee the administration and negotiation of contracts.
• Oversee the preparation of original real estate instruments, reports, content, documents, and presentations.
• Manage assigned operations/programs and ensure ongoing compliance with strategic objectives and performance measures.
• Develop and implement policies and procedures.
• Manage and evaluate assigned staff, including training, coaching, participating in developing goals and strategic objectives, coordinating deadlines, prioritizing work demands, and assigning and monitoring work.
• Analyze and evaluate operational programs, projects, and procedures.
• Plan, organize, coordinate, and supervise changes and improvements in public agency projects and studies.
• Manage budgets, contracts, grants, and resource allocation.
• Interpret, monitor, and report financial information and statistics.
• Oversee the implementation of and adherence to quality assurance activities and standards.
• Research, recommend, and implement industry trends, solutions, and best practices.
• Resolve complex problems within the area of assignment.
• Prepare and oversee the preparation of reports, grant proposals, documents, and presentations.
• Create and provide informative presentations to stakeholders, elected officials, County leadership, and the public.
• Collaborate with program stakeholders, elected and appointed boards, the public, and internal leadership.
• Interpret and apply applicable laws, codes, regulations, and standards.
• Communicate effectively, clearly, and concisely.
• Establish and maintain effective working relationships with a diverse range of individuals, including but not limited to coworkers, subordinate staff, supervisors, other managers, professional agencies, and the general public.

APPLICATION & SELECTION PROCESS

• Review applications and supplemental questionnaire to determine those applicants who meet the employment standards.

• Supplemental Questionnaire Ranking: Responses to the required supplemental questionnaire will be evaluated and scored. Candidates' final score and rank on the eligibility list will be determined by their responses to the supplemental questionnaire. This process may be eliminated if there are fewer than 11 qualified candidates.

• Retirement reciprocity
• Time and service credit towards an advanced vacation accrual rate