Enrollment Services Specialist Assistant -Contract - 133392

DEPARTMENT OVERVIEW

Enrollment Management (EM) is a multi-unit department within the Office of the Executive Vice Chancellor-Academic Affairs. The department is led by the Associate Vice Chancellor for Enrollment Management (AVC EM), who serves as the Chief Enrollment Officer and Chief Outreach Officer of the University. EM comprises multiple high-profile, core functional units including: the Office of Undergraduate Admissions, Office of the Registrar, Financial Aid & Scholarships Office, Cal-SOAP, Creative Services, Enrollment Analytics, and the Business Office. We work to advance the academic and public service missions of UC San Diego by ensuring equitable access to education and empowering students throughout their educational journeys.

The Office of the Registrar supports the instructional missions of the University by providing core enrollment service to students, faculty, colleges, academic departments, professional schools and summer session in the areas of academic records, class scheduling, registration, and degree audits.

Under the direction of the Assistant Registrar, the Enrollment Services Specialist Assistant focuses on Special Programs of the office, following established procedures to ensure compliance with federal and state laws and guidelines. Incumbent applies professional Registrar student service-based concepts to student record functions, and may provide training on new, existing, or updated processes and systems.

As a member of the Enrollment Services Team, provides routine guidance and information on problems arising from Enrollment Management systems, including Webreg, The Enrollment Authorization System, ISIS, and the ILTI online learning portal, and collaborates with students, staff, advisors, and faculty to resolve issues. Exercise judgment within defined guidelines and practices to determine appropriate action, providing student-specific information in a timely manner about enrollment, grades, and other pertinent student record information. Receives work direction regarding more complex programs.

• Occasional overtime and weekends may be required.

• Working knowledge of policies, regulations, and practices with student records services.

• Working knowledge of University policies, processes, and procedures and of Federal and California laws pertaining to the privacy rights of students and access to student information.

• Ability to apply working knowledge of policies to individual situations in a diverse learning community.

• Problem identification and critical thinking skills.

• Organizational skills and ability to prioritize work and meet deadlines.

• Written and verbal communication skills. Active listening skills. Customer service orientation. Interpersonal skills.

• Working knowledge of common University-specific computer application programs and productivity software.

• Experience using complex databases.

• Ability to work with people from diverse cultures. Utilizes excellent constituent service skills with all interactions.

• Ability to establish and maintain cooperative relationships with campus departments.

• Knowledge of specialized registrar core functions (e.g., degree requirements, special enrollment, veterans' benefits, and residency).

• Job offer is contingent upon a satisfactory clearance based on background check results.

• Duties may require direct contact with children (defined as individuals under the age of 18).

• Completion of the Child Abuse and Neglect Reporting Act (CANRA) form is required.

• Must be prepared to provide the best customer service and student support experience to all stakeholders.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace