Project Aide

Compensation Grade:

Compensation Details:

Department

Job Description:

Responsibilities

The Project Aide will provide support to the Central Office Processing Team within the Bureau of HIV/AIDS Surveillance Program. Primary responsibilities include data entry and verification of information reported to the Surveillance System. The incumbent will be responsible for conducting daily case reviews to verify if incoming documents match to existing cases in the HIV/AIDS surveillance system; assist to flag cases that require follow-up if no match was found. The incumbent will receive training on reviewing cases with previous history of separation or merging in the registry and develop skills to process those only in the registry with no indication of duplication with New York City Department of Health and Mental Hygiene cases. The incumbent will also participate in the bureau-wide scanning project aimed at reducing the volume of stored confidential case report and provider report forms; related duties include creating scanning logs, scanning of documents, verifying scanned document for clarity; handle storage and shredding of scanned documents per protocols. The incumbent will also retrieve, collect, sort, distribute, and track incoming mail and packages daily and provide general office support such as filing, photocopying, phone coverage, and administrative and project support for the program. The incumbent will assist with generating basic spreadsheets, graphs, and charts using a variety of software. The incumbent will perform other appropriate related duties.

Minimum Qualifications

Associate's degree in a related field or higher degree in a related field; OR two years of general office, secretarial, administrative experience and/or project assistant experience.

Preferred Qualifications

Experience working with confidential, health-related data. Strong background in data entry including reviewing and identifying data entry errors. Experience organizing, sorting, and merging health data. Proficiency using software including Microsoft Office Suite (Word, Access, Excel, Teams, and PowerPoint) and Adobe Acrobat to prepare documents, graphs, slides, presentations, and spreadsheets. Experience handling multiple priorities in a busy office environment.

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

Travel, up to 25% of the time, will be required.

This position requires that the incumbent will report to the official work location and live within commuting distance to the official work location. Telecommuting will be available.

HRI participates in the E-Verify Program.

HRI has a long-standing dedication to diversity, equity, and inclusion in our workforce. HRI is committed to the principle of non-discrimination in all phases of its employment procedures and practices.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

www.healthresearch.org

About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRIplays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.