Administrative Assistant II - Full Time, Center City

About Jefferson

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow#39;s professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educashy;tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jeffersonrsquo;s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Minimum Education and Experience Requirements:

Education:

• High School Diploma or GED required.
• Associatersquo;s Degree and/or Bachelorrsquo;s Degree Preferred

AND

Experience:

• 2 years of progressive administrative office experience.
• 3 + years of administrative experience in an academic environment preferred.

Additional Information

• Proficient with Zoom, Microsoft Word, Excel, Power Point.
• Experience with EPIC amp; Point and Click.
• Comfort in learning new technology.

Competencies (Knowledge, Skills, and Abilities Required):

• Prepare purchase orders for outside purchases and vendors such as equipment and supplies, following procedures.
• Complete appropriate request forms and follow up on all requests.
• Order printed materials such as forms, stationery, business cards, etc.
• Make travel arrangements for faculty. Make hotel reservations, prepare payment of registration fees, request expense checks for advances, SCC event planning, etc.
• Maintain professional memberships, periodicals and subscriptions including expirations, renewals, payments, etc., for SCC providers.
• Maintain faculty CV and bio sketches, and other support forms.
• Perform other related duties as assigned.
• Adhere to all Jefferson policies and guidelines.

Job Summary

Provides clinical and administrative support in the Student Counseling Center (SCC) within the Department of Psychiatry.

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Administrative support to the Director and other providers within the SCC.
• Perform independent administrative and general office duties involving answering phones, typing, record and file maintenance.
• Provide all secretarial support, i.e. schedule appointments, maintain paper and computer calendars, coordinate all arrangements necessary for meetings, receive and screen telephone calls, compose and type routine correspondence, answer routine correspondence not requiring the supervisorrsquo;s attention.
• Coordinate clinical administrative operations of the SCC related to scheduling, check-in amp; check-out activities with the SCCrsquo;s electronic medical record as well as EPIC.