Business Manager

PRIMARY FUNCTION: Manage all financial activity for the Department of Psychiatry amp; Human Behavior to include yearly budgeting, tracking, and reporting. Assist the Department Administrator with internal/external projects to include associated contracts and proposals.

ESSENTIAL FUNCTIONS:

• Responsible for the daily financial operation of the departmentrsquo;s University, Clinical, Grant/Contract, Hospital, Special Purpose, Endowment and Gift accounts.
• Prepare budgets, manage expenses and review the financial performance for the departmentrsquo;s University, Clinical, Grant/Contract, Hospital, Special Purpose, Endowment and Gift accounts.
• Prepare or assist faculty with budgets for clinical trials, federal grants and misc. contracts
• Monitor all financial grant/contract activity from pre-award to closure of grant, including effort certification.
• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.

OTHER FUNCTIONS AND COMPETENCIES needed in addition to Essential Functions:

• Back up timekeeper and responsible for a thorough understanding of payroll issues as related to LOA, FLMA, sick, vacation and overtime for faculty, residents, non-physician providers and support staff
• Assist in hiring, training and supervision of clerical support staff for the Administrative Office
• Assist with new business proposals and budgeting to include new faculty and provider proposals, e.g. SFRAR process
• Process Faculty and Staff effort changes, A/P requests, Credit Card Payments, Cost Transfers and IDTrsquo;s
• Prepares monthly productivity reports, e.g. RVU, Service and Payment Analysis, etc.
• Prepares reports for regulatrory entities, e.g. DBHIDS, CBH, City of Philadelphia
• Oversight of internal and external contracts to include preparation, addendums, invoicing, collections,amp; deposits.

FINANCIAL MANAGEMENT

• Review reveunue and expense tagrets from JUP/TJU/TJUH
• Special attention to budgeting all salary expenses based on faculty and staff effort
• Budget revenue, overall salary expenses, and overall operating expenses based on historical data as well as new and/or revised clinical, educational, contract and grant activity
  • Budgeting for all departmental accounts to include all clinical, special purpose, gift, grant, endowment, grant and contract accounts.
• Continually review and track faculty and staff effort in all areas, i.e. clinical, research, UME, GME, admin, etc., and adjust salary distributions accordingly.
• Continually monitor financial performance of all departmental accounts and provide weekly, monthly, quarterly, and yearly reports for Chair and Adminsitrator review.
• Continually monitor clinical productivity performance and provide weekly, monthly, quarterly, and yearly reports for Chair and Adminsitrator review.
• Work with ORA / RACE to project Direct amp; Indirect indirect expense based on current year spending and new awarded grants
• Review final year end statements for all accounts
• Prepare any journal entries, transfers and/or accruals for year-end closure
• Review final year end statements with Chair and Adminsitrator
• Review monthly reports for revenue and expense variances
  • Report to Chair and Administrator any unreasonable variances
• Approve all A/P requests based on budget expenses for dues, subscriptions, travel, supplies etc.
• Record amp; monitor individual provider incremental expenses to ensure no negative variance to approved limits
• Review general ledger for accurate posting and expense variances
• Review general ledger for IDTrsquo;s or JErsquo;s submitted by other departments
  • Report to Administrator any unreasonable variances

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ADDITIONAL INFORMATION: Should be proficient in Excel, Pivot Tables, Smart View; able to multi task amp; complete assignments as required

About Jefferson

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow#39;s professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educashy;tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.