Bulk Operations Business Support

Bulk Operations Business Support

Your Manager: Operations Manager North

Team: Bulk Operations, Production

Location: Keith, with travel to other sites across the Moray region.

Be part of something big

We are Pernod Ricard, a leading company in the global wines and spirits industry with over 19,000 employees globally. We own 16 of the world's top 100 Spirits Brands and hold one of the most prestigious and comprehensive brand portfolios in the industry with 240 premium brands available in over 160 countries, including: Absolut vodka, Ballantine's, Chivas Regal, Royal Salute, and The Glenlivet Scotch whiskies, Jameson Irish whiskey, Martell cognac, Havana Club rum, Beefeater, Malfy and Monkey 47 gins, Malibu liqueur, Mumm and Perrier-Jouet champagnes as well Jacob's Creek, Brancott Estate and Campo Viejo wines.

Here in the UK

In the UK, Pernod Ricard is made up of 4 businesses:

• Chivas Brothers, the largest brand company in the Group, responsible for the production and management of our award-winning Scotch whisky portfolio
• Pernod Ricard UK, which markets, sells and distributes our products in the UK market
• Pernod Ricard Global Travel Retail, the global and EMEA home of the group's duty free, air travel and cruises business.
• The Absolut Group, the brand owner of our global white spirits portfolio, whose Gin brand unit and Business Acceleration team sit in London.

We are an organisation of 2,000 employees in the UK, headquartered in London, in a brand-new office designed with sustainability, 'conviviality' and collaboration in mind. We also have offices in Scotland and various distilleries and production sites across the UK from Plymouth to London to Speyside.

Your new team

This position sits in our Chivas Brothers business. At Chivas Brothers, our 1,600-strong team across 27 sites is committed to upholding the heritage of Scotch and ensuring its sustainable future, as well as opening it up to new audiences across the globe.

The scope of Operations stretches from Procurement through conversion (distillation and maturation) and manufacturing (or bottling) to all the downstream Supply Chain activities until the final product is delivered. In addition, Operations play a very active role in Innovation, Talent Development and Operational Risk Management.

The Bulk Operations team sit within Production and are responsible for Filling, Dumping, Vatting and Warehousing of our products. The team are based across our sites in the Central Belt and in Speyside and are driving a high level of Health, Safety, Environment, Quality and Operational Excellence standards.

Your unique contribution

The Bulk Operations Business Support will provide a comprehensive administrative support service for the Bulk Operations North Management Team, acting independently to achieve results in certain areas of personal responsibility.

You will have four main areas of responsibility:

• Administration Support - to provide administration support so that Bulk Operations North continue to operate optimally to the regulatory standards required by the business with respect to including HSE, HMRC and COMAH. You will create and compile department reporting and file designated service / statutory reports e.g. HMRC, Ecolab reports, SEPA analyses, notifying site management & maintenance of the local actions tracking system.
• Finance and Payroll Support - to onboard and maintain contractors / suppliers through our procurement system, as well as raising and maintaining POs through the system, ensuring adherence to required finance routines. You will also maintain local overtime reporting systems and monthly submissions to payroll and raise payroll queries as and when required.
• Team Support - to provide support to local management team, taking minutes, updating actions and circulating correspondence as required, as well as organising Bulk Operations and specified cross functional Northern Operations training and maintaining appropriate records. You will also organise travel and accommodation for local teams when required, and process workwear orders.
• Quality, Health & Safety Support - to liaise with Quality & SHE teams on a routine basis to ensure actions on our Quality and SHE systems are added to the local tracking document and that they are updated for issues closed. You will also liaise with Distillery Operations Management to update the local actions tracking system on a routine basis as well as issuing systems documents at designated timeframes.

Who you'll be working with

Internally, you'll collaborate closely with Bulk Operations Management as well as the wider Bulk Operations team. You will also collaborate with colleagues across Distillery Operations, Quality, Health & Safety, Payroll and HR.

Externally, you will collaborate with contractors, consultants, and suppliers, to ensure delivery of services to the highest standard.

Your blend of talent

This position could be right for you if you:

• Have previous administrative task experience with an eye for detail.
• Are an expert in the use of a variety of IT software packages including Word, Excel, PowerPoint, Microsoft Project and Outlook.
• Have experience in liaising with internal and external bodies & visitors.
• Have good communication skills.

Our mix of benefits

For your health, we offer private medical insurance, income protection and a comprehensive Employee Assistance Programme.

Our lifestyle benefits include 25 days' annual holiday (increasing with length of service up to 27) plus public holidays, your employee pension, share incentive plan, share ownership plan, life assurance and more!

You can access lots of gifts & discounts, including an allowance each year to spend on our brands in our staff shop, our reward & recognition scheme and employee discounts from a range of high street retailers.

We have employee-run networks, a culture of flexibility and trust and a variety of tools and resources to help you focus on your wellbeing and mental fitness.

Conviviality: the Pernod Ricard Way

We have our own way of doing things. We call it conviviality! It's our way of being, and something unique you feel and experience when working for Pernod Ricard.

We're committed to conviviality, and with this, you'll be Proud to Belong to our Pernod Ricard family. You'll be Empowered to Perform, supported to succeed, and acknowledged for the value you bring.

We combine all this with our Commitment to Care: we are unlocking the magic of human connection to transform our industry and make a positive impact on the world though our strong focus on sustainability and responsibility.

We're committed to diversity and inclusion

People are at the heart of everything we do at Pernod Ricard and are the foundation of our collective spirit as 'Createurs de Convivialite'.

We promote diversity and inclusion throughout our business and supply chain. In our teams, we proactively foster a diverse work force and an inclusive culture - an environment where we can truly be ourselves.

We will assess your application for this role based on your skills, experiences and achievements, not your gender, age, ethnic or educational background or any other such factors. Please feel free to leave these off your CV and application form if you so wish.

Similarly, if you would like to discuss opportunities for flexible working or require accommodations or support to complete our application process, please let us know.

Responsible drinking

As 'Createurs de convivialite', we want to turn social interactions into genuine and friendly experiences of sharing and wellbeing.

In our culture, we want to create diverse teams in which our differences contribute to our success. Therefore, all are welcome at Pernod Ricard, regardless of your religious beliefs or personal choices on the consumption of alcohol.

In our business, we work together with industry members, civil society, governments, local authorities and UN bodies to promote responsible drinking.

Internal applications - please apply via Workday only. Applications sent by any other way will not be accepted.

Closing Date for Applications:

20th January 2025

Job Posting End Date:

Target Hire Date:

Target End Date: