Office Manager

Who We Are

COPAL, Communities Organizing Latine Power and Action, is a member-based organization established in 2018 to improve the quality of life of Latine families. Grounded in the Principles of Jemez, COPAL is committed to continue building meaningful relationships that transcend both identity and geographical boundaries. COPAL envisions a Minnesota where everyone lives with dignity and respect.

Why You'll Love Working Here

Our greatest asset is the dedication and commitment of our board, staff, members, and interns, as well as our valued volunteers, partners, coalition members, and leaders of the Latine community. With a clear mission and vision of a better future for all, we can mobilize people to bring about transformation and lead social, political, and economic change.

Wages

$25.00 - $26.00 per hour

Benefits

Generous Paid Time Off (PTO), plus eight paid holidays per year and two floating holidays; cell phone stipend provided; competitive health plan with BlueCross, BlueShield of MN, dental, and vision insurance offerings: Health Savings Account (HSA). There is employer paid basic life insurance with the option for additional coverage paid by the employees. The employer pays for Accidental Death and Dismemberment (AD&D) and short- and long-term disability insurance. COPAL sponsors a retirement plan with 6% employer contribution after 90 days of service and immediate vesting.

A Typical Day in the Life...

A typical day as COPAL's Office Manager provides an opportunity to ensure smooth office operations, support organizational events, and coordinate volunteers. Responsibilities will include the following:

• Managing office supplies, including purchasing and maintaining inventory levels.
• Overseeing the general administration of the main office and providing support to other locations (Worker's Center, Mankato, and Rochester) to ensure a well-organized and productive work environment.
• Supporting cross-location events, team meetings, and employee engagement activities.
• Assisting in travel arrangements for employees, including booking accommodations and transportation for inter-office travel.
• Coordinating facility maintenance and vendor relationships for all office locations.
• Ensuring office equipment is functional and managing service requests and repairs when necessary.
• Supervising a contracted cleaning person to ensure clean and welcoming office spaces.
• Assisting with employee onboarding and training for new hires, including preparing workspaces, equipment, and necessary documentation.
• Assisting with planning and logistics for internal and external events, including securing necessary rentals and coordinating space reservations.
• Collaborating with the membership coordinator to co-coordinate COPAL's volunteer program, including recruitment, training, scheduling, and recognition of volunteers.
• Coordinating with the data manager to maintain volunteer records and ensure alignment with organizational needs.
• Assisting accountant and bookkeeper staff with managing office-related budgets, including tracking expenses for supplies, equipment, and services.

Who You Are

• You have a High School Diploma.
• You are bilingual in Spanish/English.
• You have previous experience in office management or administrative coordination, preferably in a multi-location setting.
• You demonstrate excellent organizational and multitasking skills.
• You possess strong communication and interpersonal skills.
• You are proficient in Microsoft Office Suite and other office management tools.
• You have the ability to work collaboratively and build relationships across teams.
• It is preferable if you have experience in event planning and volunteer coordination.
• You have the ability to maintain confidential information regarding personnel matters and other corporate details.
• You are able to work respectfully and communicate effectively with multi-cultural, diverse populations in stressful and emotional situations.
• You have a valid driver's license, access to reliable transportation, and can meet COPAL's driving record requirements. (Note: If the license was not issued in the state of Minnesota, you have 60 days after becoming a Minnesota resident to apply for a Minnesota driver's license or permit, unless you're a new hire living out of state.)

Diversity and open expression are fundamental to the work of COPAL. We are passionate about building and sustaining an inclusive and equitable working environment where everyone can belong. Every member of our team enriches our work by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We welcome everyone to apply, especially those individuals who are underrepresented in our sector: individuals who identify as BIPOC, Indigenous or people of culture, LGBTQI+ and gender fluid or gender nonconforming, individuals with disabilities (both seen and unseen), veterans, people of any age or family status. We encourage you to apply even if you feel like you don't fit 100% of the technical requirements. Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to age, race, color, religion, disability, marital status, national origin, sex, gender identity, sexual orientation, familial status, genetic information or a protected veteran's status.

Our organization has a partnership with Metropolitan Alliance of Connected Communities (MACC) to provide administrative services including management of the hiring process. If you apply for this position, you may see references to MACC in some online materials.