Executive Assistant

Sun Life
sick time, 401(k)
United States, Massachusetts, Wellesley Hills
Jan 13, 2025
You are as unique as your background, experience and point of view. Here, you'll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world. Job Description: Location: We support US flexible working arrangements in the contiguous 48 states, however for this position the requirement is to be in our Wellesley Hills, MA office three days per week. . At Sun Life, we look for optimistic people who want to make life brighter for our Clients. We understand the value of diverse cultures, perspectives, and identities, and want you to bring your full and authentic self to work. Every day, you'll be empowered and challenged by working with dynamic colleagues to find new and innovative ways to make Sun Life the best benefits company in America. The opportunity: In this role, you will perform executive administrative functions for the Head of Business Transformation and Shared Services and the leadership team. The duties include handling of sensitive and confidential correspondence, meeting scheduling and preparation, Power Point presentations, and travel arrangements. This position interacts with other executive officers, human resources, legal, corporate, and management personnel within the organization. Acts independently and with limited supervision to maintain administrative processes. Maintains a professional demeanor and flexibility as job demands require. Ability to manage multiple projects, deadlines, and priorities that come with the support of the Executive. How you will contribute: Compose and produce correspondence, reports, presentations and forms with heavy use of MS office functions (word, excel, power point) Reviewing and distributing of correspondence and materials for both internal and external customers Manage the schedule, including screen, arrange and maintain record of appointments for the Head of Business Transformation and Shared Services, and the other members of the Leadership team Schedule, organize and coordinate activities such as meetings, meeting rooms, lunches, and refreshments Greet executive visitors, vendors, and clients, and assure their level of comfort Act as a project manager for special projects at the request of the executive Ensure deadlines are met; arranging travel requirements; answering phone; delegating calls to others as appropriate Open mail for the executive and determine level of priority Track and process invoices and expense reports Adhere to business processes Other duties as assigned What you will bring with you: 5 years related experience including executive assistant experience Strong organizational skills as evidenced by ability to prioritize and handle multiple projects Professional demeanor Excellent written and verbal skills Sound judgment in maintaining confidentiality of information High competency level with various PC applications (MS Office) Ability to exercise independent judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions to meet above responsibilities Required to attend additional training as requested/deemed necessary Incumbent must be able to communicate effectively Requires overall light physical effort (up to 25lbs.) Manual dexterity and sitting is required in carrying out position own position responsibilities (i.e. use of personal computer) Ability to travel or move about within and outside serviced facilities required Must be able to work regularly (2-4 days a week) in the Wellesley, MA office Do you see yourself in this role even if you haven't checked all the boxes above? We welcome all talented candidates and are committed to a culture that represents diversity in all forms. If you think you might thrive in this setting, we would love to hear from you. Not ready to apply yet but want to stay in touch? Join our talent community to stay connected until the time is right for you! Life is brighter when you work at Sun Life Excellent benefits and wellness programs to support the three pillars of your well-being - mental, physical and financial - including generous vacation and sick time, market-leading paid family, parental and adoption leave, a partially-paid sabbatical program, medical plans, company paid life and AD&D insurance as well as disability programs and more Retirement and Stock Purchase programs to help build and enhance your future financial security including a 401(k) plan with an employer-paid match as well as an employer-funded retirement account A flexible work environment with a friendly, caring, collaborative and inclusive culture Great Place to Work Certified in Canada and the U.S. Named as a "Top 10" employer by the Boston Globe's "Top Places to Work" two years running All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Salary Range: $69,100 - $103,700 At our company, we are committed to pay transparency and equity. The salary range for this role is competitive nationwide, and we strive to ensure that compensation is fair and equitable. Your actual base salary will be determined based on your unique skills, qualifications, experience, education, and geographic location. In addition to your base salary, this position is eligible for a discretionary annual incentive award based on your individual performance as well as the overall performance of the business. We are dedicated to creating a work environment where everyone is rewarded for their contributions. Sun Life Financial is a leading provider of group insurance benefits in the U.S., helping people protect what they love about their lives. More than just a name, Sun Life symbolizes our brand promise of making life brighter -for our customers, partners, and communities. Join our talented, diverse workforce and launch a rewarding career. Visit us at www.sunlife.com/us to learn more. At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs. Our Affirmative Action Program affirms our commitment to make reasonable accommodation to the known physical or mental limitation of otherwise-qualified individuals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business. Please email thebrightside@sunlife.comto request an accommodation. At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs. For applicants residing in California, please read our employee California Privacy Policy and Notice. Job Category: Administrative Services Posting End Date: 22/01/2025 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.