Executive Assistant

Executive Assistant, Payments Optimization

At Zelis, we Get Stuff Done. So, let's get to it!

A Little About Us

Zelis is modernizing the healthcare financial experience for all by providing a connected platform that bridges the gaps and aligns interests across payers, providers, and healthcare consumers. This platform serves more than 750 payers, including the top 5 national health plans, BCBS insurers, regional health plans, TPAs and self-insured employers, and millions of healthcare providers and consumers. Zelis sees across the system to identify, optimize, and solve problems holistically with technology built by healthcare experts-driving real, measurable results for clients.

Position Overview

We are seeking an experienced and highly skilled Executive Assistant to provide exceptional support to our Vice Presidents and Senior Vice Presidents. The successful candidate will be responsible for high-level calendar management, travel coordination with budget oversight, handling confidential information, contributing to special projects, and collaborating with other Executive Assistants within the Payments Optimization organization.

What You'll Do

High-Level Calendar Management:

• Prioritize and manage complex executive calendars, resolving scheduling conflicts and ensuring optimal time utilization.

• Coordinate and schedule meetings, conferences, and other engagements with a focus on efficiency and strategic priorities.

Travel and Expense Coordination:

• Manage travel arrangements, including booking flights, accommodations, and ground transportation, while staying within budget constraints.

• Provide budget support for travel and expense activities, ensuring compliance with financial guidelines.

Confidential Information Management:

• Handle confidential information and sensitive communications with the utmost discretion.

• Maintain confidentiality in all matters related to executives and the organization.

Special Projects/Offsites:

• Contribute to the planning of both virtual and in person meetings, training and events; coordinating logistics and providing support.

• Collaborate with other team members to ensure successful execution of special initiatives.

• Support the planning & organization of company meetings, events, and all associated logistics.

Collaboration with Payments Optimization Executive Assistants:

• Provide guidance and support to peer executive assistants to ensure alignment with organizational goals.

• Foster a collaborative environment and share best practices to enhance overall team performance.

Reports and Presentations:

• Prepare and review reports and presentations for senior management, ensuring accuracy and alignment with organizational standards.

• Assist in creating compelling materials that effectively communicate key messages.

What You'll Bring to Zelis

• Proven experience as an Executive Assistant supporting senior executives

• Exceptional organizational and prioritization skills

• Strong attention to detail and the ability to handle multiple tasks simultaneously

• Excellent written and verbal communication skills

• Proficiency in calendar management tools, travel booking systems, and Microsoft Office Suite

• Ability to work with confidential information and maintain an elevated level of professionalism

• Previous experience in budget support and project coordination is a plus

Location and Workplace Flexibility

We have offices in Atlanta GA, Boston MA, Morristown NJ, Plano TX, St. Louis MO, St. Petersburg FL, and Hyderabad, India. We foster a hybrid and remote friendly culture and all of our employee's work locations are based on the needs of the position and determined by the Leadership team. In-office work and activities, if applicable, vary based on the work and team objectives in accordance with Company policies.