Senior Accounts Payable Specialist

As an Accounts Payable Specialist Senior your goal is to process and analyze complex and escalated vendor invoices and check requests for payment in a timely manner, following the Company's policies and procedures. You'll complete more complex non-routine accounts payable reports, projects, and requests from the business. The position also supports project development, system improvement upgrades, and assists in ensuring compliance and regulatory agencies and internal company policies.

You will do this by:

• Processing all invoices assigned in your specific queues - having the ability to answer internal and external questions regarding any issue
• Acting as backup for weekly, wire and check payment runs, providing payment details to treasury and reviewing bank confirmations to verify file submission or bank rejections/returns
• Monitoring check request email box and in Medius Flow
• Monitoring/managing - answer or forward emails from the AP inquiry box as needed
• Acting as point of contact for Oxnard location - email box and processing invoices, answering questions
• Partnering with Treasury to analyze and clear monthly wire clearings and process monthly vendor wire payments by month end close and works closely with Corporate Accounting for cash reconciliation items
• Investigating complex pricing or receiving discrepancies, and working with Purchasing / Supplier to mitigate dispute in a timely and professional manner
• Investigating duplicate payments/refund checks and assisting with resolution and credit memo processing
• Assisting the AP Manager with gathering support for audits
• Supporting management with training and problem resolution as subject matter expert on SAP/Medius Flow A/P processes and system
• Reconciling supplier statements in a timely manner
• Reviewing and analyzing open receipt report and investigating the appropriate clearing method
• Suggesting and executing potential efficiencies within the AP department

The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

You are the kind of person who is/has:

• a self-starter
• analytical

Required Qualifications:

• Bachelor's Degree in Accounting or related field OR equivalent education and experience
• Minimum of five years of accounts payable experience
• High volume accounts payable experience
• Proven track record of cross functional collaboration to achieve process efficiencies
• Microsoft Excel proficiency including: vlookups, pivot tables and analysis

Preferred Qualifications:

• Manufacturing experience
• SAP experience
• IOFM AP Certification

Additional Knowledge & Skills:

• Strong verbal and written communication skills
• Well-developed analytical skills and knowledge of analysis techniques that assist in report preparation for decision-making purposes
• Exceptional organization and time management skills
• Strong ability to prioritize multiple responsibilities/projects along with ability to isolate and resolve problems within fixed time frames
• Proficient computer skills specifically knowledge of spreadsheet and word processing software
• Expert knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedure
• Ability to provide guidance without clear direction
• Fluent in English and primary language used in area of responsibility and/or location

Travel Required:

• % of Travel: N/A

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Location:

• Wauwatosa, WI (hybrid eligible)

Processes and analyzes complex and escalated vendor invoices and check requests for payment in a timely manner, following the Company's policies and procedures. Completes more complex non-routine accounts payable reports, projects and requests from the business. Supports project development, system improvement upgrades, and assists in ensuring compliance and regulatory agencies and internal company policies.

1. Completes daily direct deposit electronic payments (ACH), wire and check payment runs, provides payment details to treasury and reviews bank confirmations to verify file submission or bank rejections/returns (incorrect banking information or supplier address)

2. Partners with Treasury to analyze and clear monthly wire clearings and process monthly vendor wire payments by month end close and works closely with Corporate Accounting for cash reconciliation items

3. Investigates complex pricing or receiving discrepancies, and works with Purchasing / Supplier to mitigate dispute in a timely and professional manner. Investigates duplicate payments/refund checks and assists with resolution and credit memo processing.

4. Assists the Manager Accounts Payable with gathering support for all audits, including pulling documentation and testing of SAP enhancements and configuration changes.

5. Supports and reviews supplier prepayments requests to ensure adherence to policy/guidelines, and monitors/clears receipts and reconciles open prepaymentsAssists with period and year end reporting, audit, 1099 reporting and closing activities

6. Reviews and analyzes open receipt report and investigates the appropriate clearing method

7. Monitors, audits and reports on AP processing status and statisticsCompletes data entry of vendor invoices, check requests, wire requests, and intercompany invoices for payment under routine and complex scenarios

8. Supports management with training and problem resolutionas subject matter expert on SAP A/P processes and system

9. Performs other duties as assigned, which frequently includes completing or resolving non-routine projects and ad hoc requests

• Strong verbal and written communication skills

• Well-developed analytical skills and knowledge of analysis techniques that assist in report preparation for decision-making purposes

• Exceptional organization and time management skills

• Strong ability to prioritize multiple responsibilities/projects along with ability to isolate and resolve problems within fixed time frames.

• Proficient computer skills specifically knowledge of spreadsheet and word processing software

• Expert knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedure

• Ability to provide guidance without clear direction

• Fluent in English and primary language used in area of responsibility and/or location

• Minimum of five years of accounts payable experience

• Proven track record of cross functional collaboration to achieve process efficiencies