Accounts Payable Coordinator

Vedder Price's Chicago office is looking for an Accounts Payable Coordinator. The Accounts Payable Coordinator will be a vital member of the team, assisting with daily operations and supporting colleagues with vendor expenses and invoice management. Someone that is laser focused on detail, produces high-quality and accuracy in their work.

As the Accounts Payable Coordinator, your job duties will include but not be limited to:

• Review and verify completeness of approvals and supporting documentation for invoices - making sure that firm policies are being followed
• Audit and verify completeness of approvals and supporting documentation for expense reports, technology stipends, and dues/memberships - making sure that firm policies are being followed
• Review vendor invoices and employee expense submissions in the AP management system (Chrome River)
• Prepare and perform check runs on a weekly basis
• Correspond with vendors and respond to inquiries
• Responds to all A/P inquiries from vendors, management and others; accuracy, and obtain approval for payment of invoices
• Review vendor statements, and reach out to secretaries regarding outstanding invoices
• Assist with accounts payable monthly and year-end closing procedures
• Assist with entering docket checks and soft costs
• Assist with compilation of documentation for audits
• Perform special projects as assigned
• Maintain and organize accounts payable files
• Maintain and organize vendor files, including obtaining IRS form W-9

Skills & Competencies:

• Proven ability to work in an organized manner with the ability to manage time effectively to meet strict deadlines, at times handling multiple tasks concurrently while maintaining proper prioritization in a fast paced environment
• Ability to handle confidential information in a discreet and professional manner
• Strong attention to detail and accuracy
• Must be self-motivated with the capability to think and act independently with strong attention to detail and accuracy as well as potential risk issues
• Demonstrate ability to analyze and interpret data
• Strong written and verbal communication skills
• Excellent organizational skills
• Ability to work independently with minimal supervision
• Ability to work in multiple systems and learn new systems as processes are improved
• Proven ability to collaborate across multiple departments and all levels within the firm and build consensus to improve processes and achieve department and firm goals

Qualifications & Required Experience:

• Bachelor's degree preferred. An equivalent combination of education and/or experience may be considered in lieu of the degree.
• Three (3) years of experience in an accounts payable position required
• Prior law firm or professional services accounting related experience a plus
• Knowledge of general accounting procedures
• Position also requires the ability to work under pressure to meet strict deadlines

Computer Skills:

To perform this job successfully, an individual must be proficient in the following software:

• Chrome River
• Enterprise or 3E
• Proficient with Microsoft Word and Excel

Compensation Range: $50,000/yr. to $60,000/yr.

At Vedder Price, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes:

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

Join Vedder Price and be part of a team that values hard work and dedication!

Equal Employment Opportunity

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.