Conference & Events Production Lead

HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists - even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between. The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation. As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.

Summary:

The Conference & Events Production Lead partners with operational teams to plan and successfully execute all production aspects of multi-day conferences and events, bringing client visions to life and showcasing HHMI's commitment to excellence.

This role drives logistical strategy across departments and campuses, assisting organizers with event requirements and technology design. Success in this strategic, hands-on role requires exceptional interpersonal, project management, and problem-solving skills.

This position is full-time and reports to HHMI headquarters in Chevy Chase, MD five days a week. The person in this role will need to be flexible in scheduling since some events go beyond traditional work hours and occasionally happen on weekends.

What we provide:

• A role that is uniquely positioned to have an impact on the mission and work at HHMI because it connects people.

• A manager who believes in creating space for the employee to lead the work but will be there to support the team through the unique challenges events may present.

• A team that believes in building trust, encourages collaboration, and supports one another.

• A competitive compensation package that includes a 10% employer contribution to your retirement, up to $10,000 in educational reimbursement each year, and a significant budget for professional development.

What you'll do:

Conference and Event Management

• Plan, implement, and lead conferences, ensuring client satisfaction and operational excellence.

• Serve as the primary host, supervising logistics, ROS development, technology checks, and post-event reviews.

• Coordinate with speakers, IT, and Communications on materials, recordings, and promotional content.

• Research and integrate new event technologies and vendors.

• Assist with staging, room setup, and operational planning.

• Support leadership with administrative tasks and ensure effective change management.

Leadership and Collaboration

• Exemplify exceptional customer service and act as manager-on-duty as needed.

• Partner with operations teams to ensure seamless event delivery and protocol development.

• Cultivate collaboration across HHMI for consistent, high-quality outcomes.

Innovation and Improvement

• Lead virtual and hybrid events, driving innovation and scalability.

• Use feedback and metrics to implement process improvements.

• Design digital and printed event signage to enhance branding.

What you bring:

• Bachelor's degree in tourism/hospitality or a related field or combination of education and related work experience.

• Minimum of five years of experience in a similar role; nonprofit experience a plus.

• Strong project management skills and experience managing in-house and contract staff.

• Proficiency in event management systems (e.g. Whoova), virtual platforms, and design tools (e.g. Adobe, Canva).

• In-depth knowledge of event planning principles, audio-visual technology, and evolving tools to enhance workflows and user experience.

• Exceptional customer service and communication skills (verbal and written).

• Strong problem-solving and critical thinking skills; able to make decisions independently with ownership and accountability.

• Flexible schedule, including availability for late nights and weekends as needed.

• Meticulous and dedicated, with a focus on improving guest experiences and resource stewardship.

• Comfortable working in ambiguous, fast-paced environments with a collaborative and adaptable mentality.

• Uses data metrics to inform decisions and drive continuous improvement.

• Builds relationships and cultivates trust through clear and collaborative approaches.

• Committed to ongoing education and training for professional growth.

Application Instructions:
To apply, please submit a resume and a brief, one-page cover letter stating how your qualifications and experience match the requirements and how your experience will support HHMI in its mission.

Physical Requirements:

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:

This job description sets forth the job's principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word "may," the Essential Duties and Responsibilities described above are "essential functions" of the job, as defined by the Americans with Disabilities Act. #LI-RK1

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.

Compensation Range

Pay Type:

HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.

HHMI is an Equal Opportunity Employer