ENGINEERING ADMINISTRATIVE ASSISTANT - Wayne, PA

Bala Consulting Engineers is a 200-person engineering firm headquartered outside of Philadelphia in Wayne, PA, with offices in New York, NY, Boston, MA, Baltimore, MD, and Washington, DC .

We are looking for an energetic and detail oriented Engineering Administrative Assistant to join our team and support engineers working on-site at our Wayne, PA headquarters.

Bala is a dynamic growth-oriented company, built on relationships with our clients, staff, and industry partners. At Bala you will enjoy an exceptional employee experience that results in a successful career based on collaboration, leadership and personal development.

Responsibilities:

• Format and edit AIA Master specifications.
• Format and edit reports, punch lists, meeting minutes and letters.
• Act as Bala's administrator of the MasterWorks/Master Specs program.
• Assist Project Managers, Department Managers and Engineers with Microsoft Word, Power Point and Excel.
• Maintain QA/QC tracking log for MEP Mechanical, Electrical, Plumbing/Fire Protection Engineering Department.
• Assist with proposal editing.
• Assist with shop drawings and RFI logins.
• Assist with packaging of contract documentation for clients.

Skills:

• Attention to detail
• Must be able to multitask to meet deadlines.
• Efficient and well organized.
• Time Management abilities a must.
• An understanding of an engineering or construction firm.
• Excellent communicator both written and verbal.

Experience:

• Engineering or Construction firm experience preferred or willingness to learn.
• Experience in an Administrative role required.
• Knowledge of specifications is a must.
• Associates Degree preferred (HS Diploma required)

Computer Skills :

• Advanced level of Microsoft Word (required)
• MasterWorks (preferred- training provided)
• Newforma (preferred- training provided) or other Project Management software
• Bluebeam (preferred- training provided)
• ProCore (preferred- training provided)
• Adobe Acrobat
• HUBSPOT (preferred- training provided)
• SharePoint
• Excel/Power Point/Outlook/Teams

As a multi-discipline engineering firm, Bala is a leader in innovative designs for building systems in High Rise, Mission Critical, Multi-Unit Housing, Commercial Office, Higher Education, Transportation, Adaptive Reuse and Life Science facilities.

Bala's compensation package includes a benefits package along with market competitive salary structure. Our culture creates an environment where relationships thrive and careers flourish.

Bala offers comprehensive benefits:

• Medical, Dental, and Vision insurance package
• 401(k) with employer match
• Employer Paid Life Insurance
• Up to (5) weeks of PTO based on years of experience and (8) paid holidays.
• 8 hours of Volunteer Time Off
• Tuition and Licensure Reimbursement
• Federal Student Loan Assistance including match up to $5,250 per year
• Section 529 Plan (College Saving Plan)
• Employee Referral Program
• Full-time roles work in office and qualify for one day of remote work.