Project Policy Analyst 2 (48X)

#48XAdminsupp

This position provides high-level executive leadership administrative support to Perioperative Services Directors, including the management of daily and project activities in support of the Perioperative Services Administration. This involves Divisional projects activities, process, data tracking and facilitation of the various projects through communication with stakeholders while maintaining a high level of professionalism. Incumbent will interact with the Perioperative Executive Committee members, UCDH Senior Leadership, faculty, Surgical Chairs, surgeons, internal staff as well as external clients. Exceptional customer service is required. Initiative, discretion and strong independent judgement working with highly sensitive and/or confidential matters is essential to this role.

Apply by February 7, 2025 at 11:59 pm; Interviews and recruiting process may occur at any time

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelors degree in Business Administration or related field preferred
• (1) One-year administrative support required
• Demonstrated strong experience using calendar and meeting software
• Advanced skill using personal computing software including the latest Windows 7, MS Office 2010 (Word, Excel, PowerPoint, etc.), Adobe Acrobat, and others to prepare professional and effective communications, visuals, data, charts, and other mediums for presentations. Familiarity with researching and initiative finding solutions to technical issues as they arise.
• Proven excellent experience scheduling, coordinating, and managing multiple and complex electronic calendars, meetings, projects, and events with skill to reason and discern priorities when determining action in a timely and efficient manner. Proven strong political acumen and ability to successfully operate within a diverse, complex organization. Proven clear verbal and written communication skills including strong interpersonal and customer service focus interacting with all levels of internal and external customers. Proven ability to apply high ethical standards to operational practices and decision making in order to ensure University policies and procedures are thoroughly communicated to provide context to leadership in the decision-making process. Excellent organization and ability to prioritize assignments; knowledge of priority setting strategies. Ability to multi-task and complete projects according to a given timeframe. Must possess competent decision-making and problem-solving skills, adeptness at initiating actions for effective resolution and follow-through. Experience with project/program management including, but not limited to, programmatic development, analysis, implementation and reporting Excellent attention to detail and organizational skills in all areas of performance. Strong writing skills and experience writing, editing documents to respond on behalf of the Executive accurately using proper grammar, style, and format. Demonstrated experience and skill using various presentation programs to illustrate data, charts, processes appropriate for various target audiences. Advanced experience with scheduling/video software and programs

Preferred Qualifications

• Six (6) months high level executive support experience preferred.
• Work experience in a fast paced, clinical setting preferred.
• Experience with project management software programs.
• Experience updating, maintaining websites.

Key Responsibilities

• 40% - Executive Leadership Administrative Support
• 20% - Reports, Presentations, Data/Analytics, and Special Projects
• 20% - Periop Liaison, Division Communications and Support
• 15% - Meeting Coordination and Onboarding
• 5% - Safety Coordination, Website and Social Media

Department Overview

Perioperative Services is a large Division comprised of 10 complex departments at various locations. The Pavilion, the Children's Surgery Center and University Tower include Operating Rooms, Procedure Rooms and Pre & Post-op Anesthesia areas. The Endoscopy Suite consists of hospital-based GI Laboratory and Interventional Pulmonary procedure rooms. Sterile Processing, Same Day Surgery Center, GI/Endoscopy Lab, Interventional Pulmonary OR, and the Pre-Anesthesia Clinic (PAC). The new 48X Ambulatory Facility includes Operating Rooms, Procedure Rooms, and Sterile Processing.

POSITION INFORMATION

• Salary or Pay Range: $26.82-47.61
• Salary Frequency: Hourly
• Salary Grade: Grade 19
• UC Job Title: PROJECT POLICY ANL 2
• UC Job Code: 007397
• Number of Positions: 2
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: 08 Hours
• Location: Pavilions SESP
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site
• This is not an H1-B VISA Opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This is a position with direct access to or responsibility for controlled substances, high risk hazardous chemicals, biological or radioactive/nuclear materials
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks