Vendor Document Administrator

Category:

Engineering

Employment Type:

Direct Hire

Reference:

BH-380276

The Vendor Document Administrator
provides vendor document control to company projects with secondary responsibilities of vendor expediting and expediting company Projects for document dispositions that may become overdue.

Salary: $65-70K
Location: Charlotte, NC 28208 (near airport)

Monday through Friday onsite daily.


DUTIES/RESPONSIBILITIES:

* Receive, review, document, track, and distribute vendor submittals in either electronic or hard copy in a timely manner daily.
* Setup templates for every Purchase Order issued for each project.
* Segregate documents for any one of the multiple projects accurately and route to the appropriate individuals virtually/physically.
* Identify the appropriate requisition and VDR tag number for the submitted drawings/documents especially in cases when the identification has not been appropriately supplied by the vendor.
* Prioritize the processing of the drawings/documents in concert with the demands of the on-going projects. Most, if not all document packages, should be routed within 24 hours of receiving them.
* Enter all necessary information into in database.
* Following the review cycle, verify that the appropriate disposition (i.e. Approved, Revise and Resubmit, etc.) has occurred.
* Create a return transmittal of the reviewed drawings/documents. Return all documents to vendor with requested changes or approvals.
* Provide as-needed assistance to expediting, the project managers and/or project engineers regarding any issues of the Vendor Document Control system.
* Provide reports for project management on outstanding documents and/or workflows.
* Maintain backup data of all workflows and manuals on network drives.
* Overtime or after hours required with short or no notice to complete docs.

SKILLS/ABILITIES:

Required:

* Engineering, architectural, or construction submittal experience.
* Experience working with project management or submittal software.
* Strong computer skills using the typical suite of office systems (Excel, Word, and Outlook), and an understanding of interactive data base programs.
* Strong communicative skills for resolving issues with engineers, vendors, and expediters.
* Strong organizational skill and ability to prioritize work assignments

EDUCATION AND EXPERIENCE:

* Preferred, Bachelor of Science / Bachelor of Arts degree with a minimum of two years hands-on experience in a manufacturing/engineering environment OR
high school diploma or equivalent with minimum of 3-4 years hands-on experience in a manufacturing/engineering environment.

EMAIL resumes:
jason.francis@yoh.com

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities

to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.