Academic Department Administrator

George Washington University

United States, D.C., Washington

Jan 28, 2025

I. JOB OVERVIEW

Job Description Summary:	The Columbian College of Arts and Sciences ( CCAS) is the intellectual and creative backbone of the university, a place where the arts, the humanities, the social sciences, and the natural sciences come together to form a nexus of ideas and opportunity. As a leader among the nation's liberal arts institutions because of an innovative curriculum that emphasizes perspectives, analyses, and communication, undergraduate students are equipped with the competencies needed to be effective and responsible citizens of the 21st Century. Political Science explores wide-ranging topics related to political behavior and governance, both in the United States and across the globe. Here on the campus of The George Washington University, the Political Science Department houses nationally recognized undergraduate and graduate programs with emphases in the subfields of American Politics, Comparative Politics, and International Relations. The Academic Department Administrator reports to the Academic Department Supervisor. General duties include: General Operations: Manage and maintain the department's website, email communications, and social media presence by providing details about the admissions process/deadlines, additional content regarding the faculty in the news, undergraduate and graduate student achievements, newsletters, and year-end donation campaigns. This also includes scheduled routine edits for content for the department's website, including faculty and graduate student biographies (publications, CVs, courses taught, etc.) and events calendar (speaker series, workshops, and dissertations). Responsible for reserving meeting spaces, including exam makeups with faculty. Create and manage invitations and public announcements (University calendar, Institute's website, etc.) Undergraduate Program Support Provide enhanced administrative support during the graduate admission and full-time faculty hiring seasons. This includes, but is not limited to, aiding in document gathering and sorting as advised. Collect and organize data for the undergraduate weekly brief newsletters. Assist the department chair and academic department supervisor in compiling the annual department newsletter with Alumni Affairs. Financial Support Prepare and process all honoraria and external reimbursements for an active guest speaker calendar for the Loeb Institute's account. Organize and plan guest speaker, hotel reservations, airfare and other travel arrangements charged to the Loeb Institute's account. Order general supplies, catering, and reserve spaces for the Loeb Institute's events. This position performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:	Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:	Ability to manage multiple tasks, including coordinating events, processing transactions, maintaining department records, and drafting correspondence while ensuring clear communication with students, faculty, staff, and the public is desired. Proven ability to assist with the management of Federal Work Study student employees, support faculty and staff during admissions and hiring seasons, and maintain department website content and social media presence is preferred. Skilled in handling financial transactions, organizing data, scheduling department events, and resolving inquiries in an efficient and effective manner, ensuring smooth department operations is desired.
Hiring Range	$21.27 - $27.63
GW Staff Approach to Pay	How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location:	Foggy Bottom, Washington, D.C.
College/School/Department:	Columbian College of Arts & Sciences (CCAS)
Family	Administration
Sub-Family	Academic Department Administration
Stream	Service and Support
Level	Level 3
Full-Time/Part-Time:	Full-Time
Hours Per Week:	40
Work Schedule:	Mon - Friday, 8:30 am to 5:00 pm
Will this job require the employee to work on site?	Yes
Employee Onsite Status	On-campus (in person)
Telework:	No
Required Background Check:	Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:	Employer will not sponsor for employment Visa status
Internal Applicants Only?	No
Posting Number:	S013566
Job Open Date:	01/28/2025
Job Close Date:
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening	Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:	The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.