Admissions Counselor

Join the HJF Team!

HJF is seeking an Admissions Counselor to work directly with the Dean and Director of Admissions in planning, coordinating, monitoring, and facilitating the processes to accomplish admission and matriculation of applicants to the USU MD program. Performs a wide range of administrative and admissions duties. Serves as admissions counselor for 500 to 800 medical school applicants. This includes tracking students from their initial school application to matriculation. This process requires event planning, and post interview visits, The use of the "WebAdmit" on-line application system, Microsoft Office and other software packages is required. Preparing correspondence to applicants to provide on-going direction and interim and final decision for acceptance or rejection.

This position will be in support of USU-PESMOA, SOM-ADM.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Counseling applicants for admission requirements, required academic prerequisites, military letters of approval, military obligations, salary and benefits, school curriculum, and other application protocol.
• Application review of initial file to ensure that prerequisites are met in order for further consideration, secondary review that file contains all required documents for Admissions Committee consideration.
• The entire suite of correspondence to prospective and current applicants. This includes letters concerning prerequisites, admissions status, conditional and unconditional letters, military training, housing allowance, and associated matters. Computer fluency required to complete on-line and office tasks. This includes WebAdmit, AMCAS, and Microsoft Office applications.
• Event planning for post interview school familiarization, open houses, and "Second Look" visits. Process planning for these events includes program design, funding, ordering and delivery of meals and subsequent meal payment processing. Schedule auditorium and/or appropriate size rooms. Responsible for coordination of tours at the Val Hemming Simulation Center (scheduling of visit dates, inviting interviewees, base access, logistics for bus transportation, and accompany visitors to the Center). Schedule speakers for the event.
• Medical school program briefings to include attending college fairs, and coordination with the recruiting team.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required trainings for role.

Education and Experience

• Associate's degree required. Bachelor's Degree preferred.
• 3-5 years' experience required

Required Knowledge, Skills and Abilities

• Superior written and oral communication skills
• Strong interpersonal skills: ability to practice active listening to understand the needs and concerns of [prospective] students, to effectively engage with all stakeholders.
• Efficient event planning and coordination.
• Strong organizational and time management skills: ability to handle multiple priorities and meet multiple deadlines.
• Problem-solving and critical thinking ability.
• Experience in recruitment, guide, and support students throughout admissions process.
• Strong computer and data analysis skills.
• Ability to obtain and maintain a T1/Public Trust Background check.

Work Environment

• This position will take place primarily in an office setting.

Physical Capabilities

• Ability to stand or sit at a computer for prolonged periods.

Compensation

• The annual salary range for this position is $57,650-$80,000. Actual salary will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.