Assistant, Office of the Sr. Assoc. VP, AAD

About Cornell Alumni Affairs and Development

The Cornell Alumni Affairs and Development team is at the forefront of higher education advancement.It is our aim to foster Cornell's mission through lifelong engagement and philanthropy by providing opportunities to friends and families to give, lead and serve.

By joining the Alumni Affairs and Development team, you'll have the chance to be part of something big. You will become an integral part of a dynamic team that is committed to excellence and doing the greatest good. Discover a career at Cornell University, where your skills and passion converge to create a lasting legacy, shaping the future of education and leaving an indelible mark on the world.

The Opportunity

Join a dynamic team at the heart of Cornell University's Alumni Affairs and Development (AAD) as an Administrative Assistant supporting the Office of the Senior Associate Vice President (SAVP). Reporting to the Development Support Officer, this pivotal role ensures the smooth operation of the SAVP office and offers opportunities to engage with diverse stakeholders, contribute to meaningful initiatives, and make an impact in a fast-paced and collaborative environment.

As the Administrative Assistant, you will provide broad-based support to the SAVP and other key staff, serving as a trusted liaison between the SAVP office and on-campus and external constituencies. Your role includes:

Proactive Administrative Support:

• Anticipate and address the needs of the SAVP with a solutions-focused mindset.
• Coordinate complex scheduling, travel arrangements, and meeting preparation.
• Prepare professional correspondence, meeting materials/agendas, and other key documents with accuracy and attention to detail.
• Some financial responsibilities, such as submitting office expenses.
• Coordinate annual performance evaluations and support staff searches.
• Perform background research for the SAVP as needed.

Event and Meeting Coordination:

• Support divisional all-staff and program director meetings, ensuring seamless execution.
• Assist the Campaign Office with logistics for Campaign Chairs, Campaign Trustee Cabinet, and broad campaign volunteer meetings.
• Assist in the preparation of materials for the Board of Trustee Committee on Development meetings and other high-level events.

Liaison and Communication:

• Act as the administrative liaison and point person between the SAVP office and internal and external partners, maintaining online resources with professionalism and confidentiality.
• Update and maintain online resources, including intranet pages, to ensure accessibility and accuracy.

Special Projects:

• Contribute to impactful initiatives and special projects, leveraging your creativity and organizational skills, with occasional work responsibility falling above or below current classification.
• Completion of any university required compliance trainings.

If you are a proactive and adaptable collaborator with related administrative experience, we encourage you to submit your application today! Please include a resume and a cover letter detailing your qualifications and interest in the role. Let's work together to elevate the mission of Cornell University.

What We Need

All applications must include a resume and cover letter for full consideration.

• Associate's degree and 4 to 6 years relevant professional experience, or an equivalent combination of education and experience.
• Ability to work well with Alumni Affairs and Development staff and program directors.
• Extensive administrative office coordination experience, preferably in higher education.
• Ability to work with minimal supervision.
• Strong interpersonal skills with demonstrated ability to effectively communicate, verbally as well as in writing, with internal and external constituencies.
• Balance multiple tasks at one time, within a fast-paced office. Anticipate what is needed and be pro-active in leveraging resources to solve problems.
• Ability to set priorities, handle frequent interruptions and work under pressure.
• Detail oriented. Must be organized and have demonstrated the ability to juggle multiple work assignments and projects, and meet\set deadlines.
• Able to handle confidential, and sensitive information.
• Good judgment, ability to exercise discretion, and make decisions.
• Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely up to 3 days per week and on-site 2 days per week, minimally. The university reserves the right to modify, suspend, revoke, or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell:
• Total Rewards | Working at Cornell.

Visa sponsorship and/or relocation assistance is not available for this position.

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.

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For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email atequity@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.