Data Collection Abstracting Supervisor

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The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

PHI was distinguished as one of the top 50 "Best Non-Profit Organizations to Work For" by the Non-Profit Times in a national search.

The Data Collection Abstracting Supervisor oversees the abstracting staff within the Data Collection Unit (DCU). The Data Collection Abstracting Supervisor is responsible for coordinating daily abstracting activities within the DCU and adjusting workflows and procedures as needed to ensure timely abstracting of incoming reports of new cancer cases. This position collaborates with other Data Collection Supervisors and the Data Collection Manager within the DCU, thus working as part of a leadership team and providing cross-coverage when needed. The Data Collection Abstracting Supervisor also assists Cancer Registry of Greater California (CRGC) special projects, including regional and statewide projects as needed.

This is a regular full-time position located in Sacramento, CA. This position may allow for remote work and is expected to work during core business hours for the Pacific time zone. Some travel may be required.

Full salary range for this position: $77,625 to $112,620 per year. The typical hiring range for this position is from $77,625 (minimum) to $95,123 (midpoint). The starting salary is determined based on the candidate's knowledge, skills, experience, as well as budget availability.

• Coordinates abstracting activities within the DCU, including contracted and non-contracted facilities.
• Provides day-to-day supervision of assigned abstracting staff.
• Monitors incoming mail files from surgery centers, radiation centers and other reporting sources and ensure timely abstracting of those cases into the statewide database.
• Provides training and orientation to new abstracting staff.
• Monitors productivity of abstracting staff and provides feedback to staff on productivity and quality issues.
• Provides monthly abstracting productivity reports to Data Collection Manager.
• Coordinates the annual death clearance process and ensures a timely resolution of the process as needed.
• Serves as the point-of-contact for contracted facilities to provide casefinding and abstracting services.
• Provides monthly fee-for-service update report to Data Collection Manager, Senior Director of Operations, CRGC Reporting Facility Compliance Officer, and CRGC Program Administrator.
• Collaborates with Data Collection Supervisor and Visual Editing Supervisor in the Data Collection Unit, working as a leadership team and providing cross-coverage when needed.
• Collaborates with the Central Cancer Registry and other Regional Registries when needed.
• Participates in meetings and teleconferences related to unit and California Cancer Registry (CCR) activities in data collection and quality control (weekly, bi-weekly, and monthly), providing expertise in cancer data issues.
• Attends all Data Collection Unit meetings and Public Health Institute/CRGC quarterly meetings.
• Attends local chapter, statewide and national meetings as resources allow.
• Performs other duties as required.

• 5 years of Oncology Data Specialist (ODS) experience in a broad range of cancer registry functions, including case identification, abstracting, coding and quality control activities.
• 5 years of experience in a hospital, regional or central cancer registry.
• 1 year of experience as a supervisor. Knowledge/experience in leadership can substitute.
• Bachelor's degree, or substitute with 4 additional years of relevant experience.
• Credentialed by the National Cancer Registrars Association (NCRA) as an Oncology Data Specialist (ODS).

• Knowledge of regional/central registry operations to include data collection, visual editing, case consolidation, casefinding, follow-up and follow-back procedures and auditing.
• Ability to learn and operate new software programs to include SEER*DMS and MS Office.
• Knowledge of cancer therapy, Collaborative Staging, ICD-O-3 coding, Multiple Primary and Histology Coding Rules, cancer reporting in California utilizing Volume I and the Hematopoietic reporting requirements.
• Excellent knowledge of medical terminology, medical procedures, anatomy and physiology and the cancer disease process.
• Must be able to create clear and concise documents (PowerPoint, memos, etc.) for unit wide distribution.
• Demonstrated ability to provide training and daily supervision to staff.
• Excellent verbal communication skills, ability to interpret cancer reporting standards and answer technical questions for new and experienced registrars, and both for direct reports and hospital cancer registrars.
• Ability to travel to educational meetings for specific periods of time.
• Must be able to pass the background check required for this position.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

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