Temporary Administrative Manager (UTemps)

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Position Open To:

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Weekly Scheduled Hours:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please, no phone calls or emails. The projected end date for this temporary assignment is April 1, 2025.

Welcome visitors to GWB. Aid Director in tracking tasks and projects for Admin/Ops team. Check admin email daily and report staff-related items. Help manage student workers.

• BSC Administrative Management. Manage day-to-day administrative processes, technical services, and reports. Assist the Director of Operations (BSC) and the Institute for Urban Policy Research and Analysis (IUPRA) with personnel management and projects. Guide faculty, staff, and students on policies and procedures relevant to their positions.

• Review internal processes to ensure compliance with university, state, and federal procedures and laws. In coordination with Black Studies senior leadership, set unit policies and procedures. Facilities Management. Serve as primary contact for all AADS facilities and inventory management. This includes all issues and repairs to the Gordon-White Building (GWB). Advise Black Studies senior leadership concerning and oversee office and office key assignments in Black Studies spaces in GWB and Bellmont Hall.

• Coordinate office moves and the move-in process for incoming faculty and staff and in the submission of work orders, including service, construction, moving surplus, and event requests. Manage and maintain emergency and safety procedures and management of building access procedures: interface with Locks and Keys and ITS to manage physical locks and proximity card access to Black Studies spaces. Attend building manager meetings and circulate relevant information accordingly.

• Personnel and Systems Management Support. Support the management of internal communication systems (BSC Calendar, BSC Work Scheduler, listservs, etc.). Create and manage systems to service all BSC buildings (e.g., emergency and safety procedures), inventory (e.g., office supplies, computers, etc.), and moving needs for faculty, staff, and students. Work closely with the Director of Operations to develop, maintain, and communicate all systems needs and updates. Track and update projects and initiatives associated with the Operations Team. Initiate the call to staff for any all-hands-on-deck needs (to service BSC events and other initiatives).

A Bachelor's Degree plus at least five (5) years of related clerical and administrative experience, preferably in a large organization. Excellent organizational and communication skills. Demonstrated ability to communicate with a large population. Demonstrated adaptability and history of service-minded approach to executing job functions. Success working both in a team setting and independently. Demonstrated ability to manage concurrent projects while proactively communicating with stakeholders.

A Bachelor's degree with more than five (5) years of relevant experience. Knowledge of University of Texas at Austin policies involving accounting, purchasing, and travel. Operational experience working in an academic department/center.

$25

• Business casual attire

• Standard office environment

• M-F, 8 am - 5 pm

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.