New

Accounts Payable Manager

University Corporation for Atmospheric Research (UCAR)
life insurance, parental leave, paid holidays, sick time, tuition assistance, relocation assistance
United States, Colorado, Boulder
Jan 31, 2025
Job Description Summary:This position oversees accounts payable, travel expense processing, and payments, including reconciliation activities. This role monitors each process through its lifecycle, resolves issues as identified, and implements process improvement opportunities. It is also responsible for ensuring internal control procedures are followed throughout the organization. The Accounts Payable Manager manages the AP and Travel staff and oversees their professional development. The Accounts Payable Manager liaises with cross-functional leads to ensure AP and travel-related requests and required reporting are provided promptly. This position requires strong leadership, excellent communication skills, and a deep understanding of accounts payable practices. Position Details: Visa Sponsored Job: No Relocation Assistance Eligible: No Job Location: Position Type & Term: Full time, Regular Compensation Range: Annual Salary Range: $93,740 - $117,175 Final salary and rates are based on education, experience, and skills relevant to the role. Application Notes Job Location: Boulder, CO Position Type & Term: Full-time, Regular Job Type:Hybrid (minimum of 3 days a week is required to be on-site) Application Deadline: This position will be posted until February 13, 2025. Relocation: Relocation assistance is not available for this position. Work Authorization: VISA sponsorship is not available for this position Must be (a) a U.S. citizen; (b) lawfully admitted for permanent residence in the United States; or (c) a protected individual as defined by 8 USC1324b(a)(3). Required Application Materials: Resume/CV Questionnaire: Please complete the application questionnaire fully and thoroughly. Incomplete questionnaires will not be considered, and your application will be dispositioned. Key Responsibilities: Team Leadership Supervise and mentor a team of accounts payable and travel personnel, providing guidance, training, and performance management to ensure high levels of efficiency and accuracy. Manage workload for AP & travel personnel to ensure tasks are delegated appropriately and hold the team accountable for completion. Accounts Payable Processing Oversight Ensure proper recording of AP and Travel-related transactions, including payments. Adhere to all month-end and year-end deadlines related to AP/Travel functions. Provide supporting documentation for internal and external audit requests promptly. Develop and maintain desktop manuals, training procedures, and guidance for AP/Travel use and cross-functional teams. Provide training as needed. Vendor Management Responsible for internal controls around vendor management, including vendor changes and payment verification. Reconciliations Perform and review monthly reconciliations of accounts payable and related general ledger accounts, ensuring accuracy and resolving any discrepancies with limited assistance. Assist AP & Travel staff through the reconciliation process and provide assistance when requested. Internal Controls & Compliance Identify and advise on internal control matters within AP and Travel, focusing on fraud prevention. Implement best business practices and manage the implementation of the measures to improve accountability and efficiency. Maintain consistency of adherence to UCAR policies and procedures. Ensure all UCAR policies and procedures stay current with changes in federal guidance. Reporting & Analysis Prepare regular reports on accounts payable activities, including outstanding invoices, aging reports, and payment trends for management review. Assist internal and external stakeholders in developing reports as needed. Other Serve as the primary point of contact for AP and Travel processes. Collaborates with cross-functional leads to ensure fulfillment of related requests. Experienced in interpreting and analyzing IRS and federal regulations by applying precedent decisions, internal and external controls, and appropriate judgment regarding travel and accounts payable disbursements for a government-funded organization. Stays current on IRS Forms W-9/1099 and related processes. Manage the timely and accurate preparation of tax forms 1099, 1042, and unclaimed property. Education & Experience REQUIRED: Bachelor's degree in Accounting or Finance AND Minimum 8 years of accounting and/or accounts payable experience with Minimum 4 years of managerial experience (high volume, fast-paced environment preferred) AND Proficient in Microsoft Office applications; advanced Excel skills or equivalent combination of education and experience Education & Experience Desired but Not Required: Certified Accounts Payable Professional (CAPP) Experience with Concur, Jaggaer, and Workday Financials Experience working for a government or government-funded organization Knowledge, Skills, and Abilities REQUIRED: Leadership & Team Management: Proven ability to lead, motivate, and mentor a team. Skilled in performance management and encouraging an environment of continuous improvement. Ability to delegate effectively and hold the team accountable. Accounting & Accounts Payable Knowledge: Advanced knowledge of accounts payable processes, general ledger reconciliations, and financial reporting. Must have strong attention to detail and ability to resolve discrepancies independently. Ability to interpret and apply various laws, rules, regulations, and standards. Software Proficiency: Experience in understanding various applications' interrelationships and integrations between systems. Organizational Skills: Ability to plan, organize, and direct a team of individuals, as well as individual workload. Communication: Ability to communicate efficiently and effectively. Strong customer service mindset when dealing with both internal and external stakeholders. Strong attention to detail; excellent communication skills, both written and oral; must be able to handle a fast-paced, high-stress environment. Benefits Overview UCAR affirms its commitment to employees through competitive benefits. In addition to medical, dental, vision, retirement, and life insurance, UCAR offers a variety of programs focused on work-life balance and professional, and personal development. These include: Tuition Assistance, time off allowance to attend classes, and other professional development opportunities UCAR contributes 10% of your eligible pay into your retirement account; 100% fully vested on day one Starting minimum accrual of 20 days of personal time off each year (prorated for less than full-time positions) 10 paid holidays 10 days of sick leave each year 12 weeks of paid parental leave Short-term medical leave paid at 100% of your regular salary EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost Commitment to Job Application Fairness Applicants are not required to provide age or age-related information and may redact information related to age, date of birth, or dates of attendance at or graduation from an educational institution from any submissions during the initial application process. Some Final Considerations At UCAR\|NCAR\|UCP, you will work alongside a dedicated team of professionals conducting critical research and community outreach to solve complex Earth system science problems including climate change, air pollution, extreme weather, floods, drought, wildfires, and space weather, all with the goal of improving human life and reducing economic loss. Each of us, from scientists to the professionals who support their work, serves the public and a collaborative community of scientists in our mission to understand the complex processes that make up the Earth system, from the ocean floor to the Sun's core. *Flexible Work* At UCAR, we are committed to supporting our mission by giving staff the flexibility to find the schedule and location that works best to maintain their own work-life circumstances and reach their full potential as professionals. Many positions within our organization are eligible for fully on-site, hybrid (three days per week) and/or flexible work hours. *Equal Opportunity Employer* UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy.Whatever your intersection of identities, you are welcome at UCAR. Export Control All positions are required to comply with U.S. export compliance regulations work location requirements regarding access to facilities and research systems. *Visa Wait Times* Please consider the length of visa procurement when applying for this posting, understanding that you will not be able to begin employment until you are able to get a visa and enter the U.S. Work Location UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.