Administrative Coordinator I

Student Success and Well-Being - Career Services:

Career Services (CS) provides comprehensive career services and programs to assist a diverse student population in developing, evaluating, and effectively initiating and implementing career, education, and employment decisions and plans through collaborative internal partnerships with UCF administrators, faculty, and staff, as well as effective external partnerships with key employers.

The Opportunity:

The UCF Lockheed Martin College Work Experience Program (CWEP) is a program housed within Student Success and Well-Being Career Services and is currently accepting applications for an Administrative Coordinator I. This position supports the administration of CWEP at Lockheed Martin. For over 40 years UCF and Lockheed Martin have partnered to offer this program that allows undergraduate and graduate students to gain real-world work skills and abilities relevant to their academic and career goals. CWEP is a unique, year-round paid opportunity to have hands-on learning experiences.

The primary work location for this position is the Sand Lake Road Lockheed Martin facility.

This position/classification may be moved at management's discretion within the SSWB division to a commensurate level position as determined by the Vice President of Student Development and Enrollment Services or their designee.

This is a Contract and Grant (C&G) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Responsibilities:

• Provide program support and assistance for the Lockheed Martin (LM) College Work Experience Program (CWEP) by coordinating administrative processes and services on the Lockheed Martin side of the program to include receiving hiring requisition requests from Lockheed Martin's Service Central system, and initiating security clearances, background checks, and drug tests.

• Ensure the accurate onboarding of all new CWEP students in LM Systems.

• Communicates LM managers requests to the CWEP Team regarding offers to students selected for participation in Lockheed Martin College Work Experience Program.

• Provide Lockheed Martin managers with the students' responses and acceptance emails to ensure timely hiring of students.

• Provide information and assistance to Lockheed Martin managers and other stakeholders regarding various changes to the CWEP process, including but not limited to SecurID tokens and on boarding/off boarding procedures.

• Assist Lockheed Martin managers with account issues, time approval, contract clarification, policy wavers, student performance, student transfer requests, and other issues.

• Coordinates student access to the Lockheed Martin time and effort system, Fieldglass.

• Assist students with time charging, contract policy clarification, internal transfers, badge reactivation requests, and other issues.

• Coordinate the creation and verification of new contractor accounts and Lockheed Martin computer requests for new CWEP participants.

• Review LM Non-Employee Access Tracking Request (NEAT), and Request Management System (RMS) for accuracy.

• Submit badge request forms for new hires to Lockheed Martin security.

• Create and submit Security Clearance requests to UCF Security for students that need a clearance for their role.

• Create and maintain a folder for the CWEP participant which includes resume, application, drug screening, consent forms, offer email, NEAT information, RMS information, Contract labor profile, rate, orientation documents, new hire check list, NEAT verification form and other pertinent information.

• Update and maintain active CWEP student list. Update and maintain student files within the Lockheed Martin SharePoint. Ensures consistency with records kept within the UCF system.

• Serve as a contact for Lockheed Martin HR staff. Serve as backup for hours verification for CWEPs in Lockheed Martin's Fieldglass system.

• Coordinate exit surveys with students and managers.

• Send weekly termination reports to UCF and Lockheed Martin.

• Address inquiries regarding the CWEP program via email, telephone, or in person.

• Distribute mass emails to program participants. Performs other duties as assigned.

Minimum Qualifications:

Bachelor's or Master's degree and 0+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Proven customer service skills, particularly in a fast-paced environment with diverse groups (students, staff, faculty, and employers).

• Proven communication skills with a focus on phone calls and email.

• Experience working with client management systems, applicant tracking systems or other large databases.

• Outstanding organization skills, attention to detail, ability to prioritize, plan and meet deadlines.

• Experience working independently and working with self-directed teams.

• Proven aptitude for developing and maintaining relationships, strong team member skills.

Additional Application Materials Required:

In addition to your application, please include a resume and a cover letter.

Special Instructions to the Applicants:

The primary work location for this position is the Sand Lake Road Lockheed Martin facility.

This is a Contract and Grant (C&G) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

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