Administrative Coordinator

Are you an organized and detail-oriented professional looking to make an impact in a growing company? Hunter Hamilton is working with a client who is seeking an Administrative Coordinator to join their team in West Haven, CT. This is a full-time, on-site role in a casual, team-oriented environment. As they continue to expand, they need a dedicated professional to take charge of scheduling, administrative support, and data organization.

• Crew Scheduling - Manage and update the work schedule for field crews two weeks at a time, ensuring efficient job assignments and resource allocation.
• Payroll Support - Gather timecards, input hours into spreadsheets, and assist with payroll processing.
• Billing & Receivables - Work with team members to collect necessary billing details, material lists, and update financial records.
• Data Entry & Organization - Maintain work dockets, completed projects, and estimates, ensuring accurate records.
• Quarterly & Semi-Annual Tax Filings - Assist with tax-related filings in QuickBooks (training available if needed).
• CRM & Software Management - Help implement and manage a new CRM system (Jobber) while working with Google Docs, Excel, and QuickBooks to consolidate data.
• General Office Tasks - Answer phones, manage the PO Box, receive and sort mail, and keep the office running smoothly.
• Team Collaboration - Work closely with managers to ensure seamless scheduling and operational efficiency.

• Strong organizational skills with the ability to multi-task and prioritize in a fast-paced environment.
• Experience with scheduling and administrative coordination preferred.
• Proficiency in Google Docs, Excel, and general data entry.
• Willingness to learn QuickBooks (prior experience is a plus but not required).
• Excellent communication skills and a team-player mentality.

• Casual work environment - Be part of a supportive and collaborative team.
• Paid Time Off (PTO) & Holidays - Enjoy 5 holidays and 5 PTO days per year.
• Growth opportunity - This is a new role within the company, providing the chance to make a meaningful impact as the business expands.

If you're a proactive, detail-oriented individual looking for a dynamic role with room to grow, apply today!

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Hunter Hamilton is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Hunter Hamilton is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.