Practice Area Coordinator II

Steptoe LLP
401(k)
United States, D.C., Washington
1330 Connecticut Avenue Northwest (Show on map)
Feb 04, 2025
Position(s) I am Applying for Practice Area Coordinator II Steptoe LLP, a Washington, DC-based Am Law 100 firm, is actively seeking a Practice Area Coordinator II to perform administrative and secretarial support for the firm as a whole and specifically for the attorneys to whom assigned. Essential Functions Legal Document Coordination and Court Interactions: File court documents and coordinate paper filings. Download docket sheets and filings. Conduct factual research online regarding court rules and create templates/first drafts of pleadings. Obtain records or other information from courts and various sources under attorney supervision. Monitor case developments Trial Preparation and Case Management: Assist with trial preparation. Create case budgets and reports using formulas and pivot tables. Draft and edit correspondence, legal documents, memoranda, and other written materials under attorney supervision. Monitor and maintain coordination chart of attorney and team member projects. Internal Communication and Collaboration: Review and synthesize information to create first drafts of firm committee, practice group, and bar association documents. Attend partner-level meetings on specific practice area. Interact with other firm departments and resources to ensure completeness of work product. Work with New Business Intake to open and close matters. Assist with training team members. Provide secretarial assistance for other attorneys when their secretary is out-of-office Client Communication and Business Development: Attend client update and business development sessions. Create analytical reports for business development. Monitor articles and ideas that are relevant to business development opportunities for the firm. Communicate with clients and other personnel outside the firm. Accounting and Billing: Collaborate with accounting to prepare bills for clients. Prepare and secure approvals for accounting forms, including check requests and expense reports. Non-Essential Functions Perform other duties as assigned Minimum Qualifications Minimum of 15 years legal secretarial experience required High School diploma or equivalent Some college preferred Success Factors Ability to delegate and prioritize work assignments to other team members and follow-up Demonstrated strong project management and/or presentation skills Demonstrated strong writing, editing, and research skills Excellent attention to detail skills Ability to manage multiple tasks and projects and complete them under time constraints Ability to exercise discretion and independent judgment in carrying out responsibilities of the job Excellent communication skills Demonstrated excellent analytical and research skills Demonstrated strong professional customer service skills Knowledge of Trial Director software to assist with exhibit/document submission during trials Knowledge of Microsoft Word, PowerPoint, Excel and must remain current on all S&J software where it impacts the responsibilities of the position Highly organized Works harmoniously and effectively with others as part of a team Work Environment Non-smoking environment Ability to maintain a flexible work schedule Ability to work beyond regular hours when necessary Ability to work independently under tight deadlines and in stressful situations Hybrid work arrangements may be available for this position The anticipated base salary for this position is $101,500-$129,900. The actual base salary offered will be dependent upon the applicant's experience and qualifications, as well as other job-related factors, including but not limited to, relevant skills, education, certifications or other professional licenses held, and if applicable, geographic location. Steptoe offers a full range of benefits for you and your eligible dependents. Benefits currently include: medical, dental, vision, life, disability, dependent care, health care flexible spending accounts, 401K Plan, Profit-Sharing, Paid Time-Off and a robust Wellness Program. Steptoe LLP is an equal opportunity employer EOE/AA/Minority/Female/Disability/Veteran. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, sexual orientation, gender identity and expression, marital status, mental or physical disability, genetic information, or any basis proscribed by applicable statutes.