Recruitment Advising Specialist

University Advising Center

The Recruitment Advising Specialist plays a vital role within the University Advising Center (UAC) and the School of Engineering, a hub for academic guidance and student support serving first-time freshmen, sophomores, and first-semester transfer students. The UAC is dedicated to fostering a sense of belonging and community while helping students achieve academic success and persistence toward graduation. This dual-function role combines strategic student recruitment and academic advising tailored to the needs of engineering students from their initial engagement with the university through their early academic progression.

Nature of Work:
The specialist works to align recruitment efforts with the School of Engineering goals and institutional priorities, providing information about admissions policies and processes to prospective and confirmed students. Additionally, the position offers holistic advising to help students develop and accomplish educational plans while connecting them with resources to enhance their success.

This role requires an understanding of how recruitment and advising integrate to accomplish team and institutional objectives. It involves problem-solving for atypical or infrequent situations, maintaining the quality, timeliness, and effectiveness of outcomes, and regularly interacting with internal and external stakeholders to exchange detailed information.

Performs a variety of assignments and analyses that impact the Student Support function.

• Develops and implements programs/projects, providing guidance and oversight as necessary.
• Impacts the quality of own work and the work of others on the team, ensuring efficiency, productivity, compliance, etc.
• Represents the function to administrators, faculty, staff, and other internal or external constituents.

Key Responsibilities
Student Recruitment and Outreach

• Serve as the primary contact for prospective and confirmed students, including first-time freshmen, transfer students, and their families, to promote the university's educational offerings.
• Plan and execute targeted recruitment strategies, utilizing CRM tools (e.g., SLATE) to monitor engagement and guide students through the enrollment funnel.
• Coordinate and host virtual and in-person recruitment events, such as campus tours and information sessions, to provide prospective students with a comprehensive introduction to university resources and programs.
• Collaborate with Admissions and other campus departments to ensure cohesive messaging and a seamless onboarding experience for incoming students.
• Analyze recruitment data to evaluate effectiveness and refine strategies to align with institutional goals.

Academic Advising

• Provide holistic academic advising for first-time freshmen, sophomores, and first-semester transfer students, focusing on course selection, academic progress, and career goal alignment.
• Develop and monitor personalized academic plans to help students achieve educational and professional objectives.
• Address academic challenges by proactively connecting students with university resources and support services.
• Facilitate the smooth transition of students to major-specific advisors during their junior year, ensuring continuity in their academic journey.

Administrative Coordination and Stakeholder Collaboration

• Act as a liaison between students, departmental advisors, and administrative units to enhance the efficiency and effectiveness of the advising process.
• Support initiatives to integrate recruitment and advising strategies, ensuring alignment with institutional priorities and objectives.

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

40 hours per week

A Bachelor's degree or an equivalent combination of education and experience and at least 1 year of experience from which comparable knowledge and skills can be acquired is necessary

Bachelor's degree in Engineering, Education, Counseling, Business, or a related field.
At least 1 year of experience in student recruitment and/or academic advising.

Master's degree in Higher Education, Student Affairs, Engineering or a related field.
A minimum of 3 years of experience in higher education settings, demonstrating a strong background in both recruitment and advising.

Pay commensurate with education and experience.
Hiring Range: $38,480-54,787
Grade: 8
University Title: Academic Advisor

Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.

Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs.

Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.