Curriculum Specialist

Coast Community College District
$76,172.50 - $102,696.36 Annually
medical insurance, dental insurance, vision insurance, vacation time, paid holidays, sick time, 403(b), retirement plan, pension
United States, California, Fountain Valley
11460 Warner Avenue (Show on map)
Feb 10, 2025
Definition About Coastline College Coastline College opened in 1976 as the first campus-free college in the United States. Over the years, the "college beyond walls" evolved to teach courses online, through correspondence, and in-person. Coastline guides diverse populations of students toward the attainment of associate degrees and certificates leading to career advancement, personal empowerment, and transfer. By meeting students where they are, Coastline provides innovative instruction and services designed to achieve equitable outcomes. Coastline is committed to creating opportunities for student success. Mission & Values At Coastline College we celebrate and respect diversity in all forms that includes every race, religion, gender, socioeconomic status, ethnicity, veterans, sexual orientation, and people with varied abilities. Coastline College is seeking applications from candidates whose professional experience and service advance anti-racism, anti-oppression, equity, and social justice and who will positively contribute to the College's mission and vision. Successful candidates will share our vision and will work with us to help all students achieve their educational goals, regardless of their background and level of preparation. We welcome candidates whose experiences have facilitated their understanding of traditionally underrepresented racial minority communities. Department SpecificsUnder the leadership of the Vice President of Instruction, the Office of Instruction is made up of a team that administers the oversight of the class schedule, faculty load and pay, and catalog maintenance and curriculum support. The Office of Instruction supports the many initiatives and efforts that are implemented and/or supported by Instruction, such as Competency-Based Education, Equitable Placement, Support and Completion (AB 705 and 1705), and Common Course Numbering (AB 1111), to name a few. The Office of Instruction team works collaboratively with each other and with all College constituents to support the Mission and Vision of Coastline College. Summary Performs a wide variety of complex and specialized administrative and technical support duties for an executive or senior level administrator, in support of coordination of data and materials to meet timelines of the curriculum approval process and management of curriculum information and related systems. Coordinates workflow and support activities for the instructional office involving multiple divisions and outside organizations. Distinguishing Career Features The Curriculum Specialist is a specialized administrative support role based on need and requires at least two years of related Administrative Assistant level support with a demonstrated ability to serve the executives, e.g., Vice President or designee, whose functions require timely compilation and coordination of specialized information across instructional divisions and technical reporting. Essential Duties and Responsibilities Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all the following kinds of duties, as assigned: 1. Provides support to an executive or senior level administrator of a technical and complex nature. Completes work assignments by applying in-depth understanding of the curriculum approval process and management of curriculum information, related technical systems and reports. 2. Prepares, maintains, and updates comprehensive curriculum information within local and State systems according to established policies, procedures, and applicable legislation. Provides appropriate codes for new course entry. 3. Responds to inquiries and conveys technical and/or other information to faculty and staff on curriculum processes, policies, and procedures. Interprets and conveys policies and procedures and ensures compliance with legislation, including Title 5 and California Education Code. 4. Organizes, balances, prioritizes, and performs administrative support duties, anticipating business and academic calendars and cycles. Establishes and works within timelines for required reports and submissions. 5. Coordinates the administrative aspects of projects and events, integrating them with ongoing work routines and making assignments to other staff as necessary. 6. Serves on assigned curriculum and instruction committees providing administrative support to the curriculum approval processes such as, but not limited to cross functional committees, agendas, minutes, and special meetings. Prepares drafts, revisions, and final documents assuring compliance, completeness, formatting, spelling, and grammar. 7. Learns and applies technology as necessary to perform assigned duties. 8. Prepares reports for internal and external use. Sets up deadlines for other work units to submit information. 9. Receives and screens telephone calls and visitors, handling routine-to-difficult matters independently, providing information, or routing calls to administrators. 10. Performs special projects as assigned. Conducts research to compile reports for administration or to regulatory or governing agencies. 11. Prepares requisitions and claims for reimbursement related to ordering of catalogues. 12. Compiles periodic analytical reports requiring research, estimates, and presentations that integrate text and presentation graphics. Prepares reports for State and local agency requirements. 13. May train, and provide work direction of other staff and temporary help. 14. Performs other related duties as assigned that support the objective of the position. 15. Required to abide by all District policies and procedures including Board Policy 3050 - Code of Professional Ethics. Qualifications and Physical Demands Knowledge and Skills 1. The position requires extensive knowledge of curriculum processes, including data systems, timelines, and reporting. 2. Requires in-depth knowledge of District, College and divisional operations, policies, procedures, and calendars. 3. Requires a well-developed knowledge of, and skill at using personal computer-based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, special applications used for curriculum, and data entry onto custom databases. 4. Requires working knowledge of and skill at conducting research of education codes and legislation. 5. Requires skill at facilitating problem-solving processes. 6. Requires enough math skills to perform financial and statistical record keeping. 7. Requires enough knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence. 8. Requires well-developed human relations skills to convey executive office purpose, work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts. Abilities 1. Requires the ability to independently perform the essential responsibilities and functions of the position. 2. Requires the ability to accurately take and transcribe notes and/or meeting minutes/recollections. 3. Must be able to learn, interpret, explain and apply knowledge of polices, procedures, legislation, and special coding related to curriculum approval and reporting process. 4. Requires the ability to learn and apply education codes and other policies and rules within a reasonable time. 5. Requires the ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases. 6. Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. 7. Requires the ability to communicate with administrators, parents, students, staff, and the community using patience and courtesy, and in a manner that reflects positively on the College and District. Physical Abilities 1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources. 2. Essential functions will vary by position. 3. As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law. Education and Experience The position requires an Associate's degree and five years of progressive administrative experience, including two years in the equivalent capacity to an Administrative Assistant. A Bachelor's degree may substitute for some experience. Or, any combination of education and experience which would provide the required equivalent qualifications for the position. AND Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom. Desirable Qualifications A Bachelor's degree. Experience in applying in-depth understanding of the California Community Colleges' curriculum approval process, the role of local curriculum processes, and the management of curriculum information, related technical systems, and reports. Demonstrated ability to conduct detail-oriented review and analysis of curriculum-related documents, policies, and legislation. Demonstrated ability to collaborate and engage with college-level faculty to fulfill projects or tasks. Understanding and appreciation of the impacts of curriculum on underrepresented student populations. Licenses and Certificates May require a valid driver license. Working Conditions Work is performed indoors where minimal safety considerations exist. Conditions of Employment This is permanent, full-time, 12-month per year classified position. The normal hours of work will be Monday through Friday 8:00 am to 5:00 pm, with the flexibility to occasionally work evening hours and/or weekends, when necessary, to meet the needs of the department. There is an expectation that classified professionals attend College Flex Days, which occur once per semester. The effective date of employment will be arranged with the supervisor. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee. (Salary Schedule: EE-119) Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Pay Philosophy: Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees. Application Requirements: Application materials must be electronically submitted online at http://www.cccd.edu/employment t o be considered for employment. Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable). A complete application packet includes: A complete Coast Community College District Online Employment Application. Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank). A Cover Letter highlighting your experiences relevant to this position and addressing the minimum and essential qualifications, including your demonstrated evidence of DEISAA (Diversity, Equity, Inclusion, Social Justice, Anti-Racism, and Accessibility). (upload as a separate attachment - PDF recommended). A Current Resume of professional and educational background and experience (upload as a separate attachment - PDF recommended). Submit an application online at: http://www.cccd.edu/employment Coast Community College District - Human Resources 1370 Adams Avenue, Costa Mesa, CA 92626 Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4716. Additional Information Selection Procedure All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview. Applicants wishing to apply for more than one position must submit separate application materials for each desired position. Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview. If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense. During the interview, candidates may be asked to conduct a short oral demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical. Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs. The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview. The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews. The campus President will make the final recommendation for employment to the Board of Trustees. The start date will be determined based on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment. Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment. The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve. Employment Information Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. *The SELECTED CANDIDATE* is required to complete the following prior to employment: Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment). Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to the first day of employment). Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND Participate in a new hire onboarding appointment with an Employment Services Representative. Coast Community College District is an Equal Opportunity Employer** The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information. The Coast Community College District is a multi-college district that includes Coastline College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population. Coast Community College District Title IX: https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx This direct link 2024 Coast Community College District Annual Security and Fire Safety Report (Download PDF reader)is the 2024 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2021, 2022, and 2023 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.