New

Academic Program Coordinator

Johns Hopkins University
United States, D.C., Washington
Feb 19, 2025
We are seeking aAcademic Program Coordinatorwho will support the Kissinger Center's mission to advance and develop curricula, research, and programs in historically informed strategy and statecraft. The Academic Program Coordinator will be responsible for day-to-day administration of the center and will serve as executive assistant to the center's director. Responsibilities include scheduling and travel, financial accounting, data and file management, drafting budgets, correspondence, and other documents, staffing conferences and events, and conducting timely research for special projects. Specific Duties & Responsibilities Assistant to the Director Serve as the director's executive assistant, helping to manage calendars, book travel, and undertake timely research for special projects, as required. Office Management: consistent with SAIS and JHU regulations, develop and implement office policies and procedures, manage files, distribution lists, and other information, procure office supplies, liaise with operations, and control access to the office suite. Financial Administration Track expenditures against the center's budget, process reimbursements, review monthly financial reports, help draft budgets, track revenue and expenditures for the Kissinger Center's cost centers/IOs, prepare and submit invoices for deposits and services rendered, review and approve monthly accounts reconciliations, correct errors, and inform the Associate Director of any problems or discrepancies, processes journal entries and cost transfers as needed, continually remain up to date with University financial policies, deadlines, and protocols throughout the year and during end of year closing requirements. Events Support center staff to organize conferences and events, manage A/V requests, organize catering, and serve as note-taker, as required. Communications Assist center staff to maintain and improve the center's digital presence, including updating and expanding the website, preparing an annual newsletter, and engaging students and external stakeholders on social media platforms Budget authority Responsible for reconciling and tracking expenses, making judgment calls on reasonable expenses will be required. Degree of Independent Action Performed Has a high level of responsibility and operates with significant latitude in partnership with academic directors and deans. Keen judgment and discretion are essential. Special Knowledge, Skills, & Abilities Analytical and critical thinking skills. Ability to function in a fast paced, data driven, entrepreneurial and student-centered environment. Ability to develop and implement short, medium and long-range plans to meet program needs. Ability to work effectively with a broad range of internal and external constituents (e.g., staff, faculty, students, alumni, employers and vendors). Ability to work with students of varying backgrounds and experiences"including international student populations. Experience managing simultaneous projects and determining priorities in a fast-paced environment Ability to make decisions independently. Willingness and ability to travel domestically and internationally and to lead international programs and projects"when necessary. Excellent communication, interpersonal and problem-solving skills. Proficiency with technology including collecting and synthesizing data. Demonstrated ability to relate to students, faculty, staff, and the public. Knowledge and understanding of an intentional, competency based and integrated approach to programming. Highly skilled in Microsoft applications including Outlook, Excel, Word and PowerPoint and in database management. Excellent written, verbal and interpersonal skills. Minimum Qualifications High School Diploma or graduation equivalent. Three years administrative/academic related experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Bachelor's Degree highly preferred. Previous experience in accounting and/or event planning is preferred. Individual must have an interest in the study of foreign policy, including familiarity with universities, graduate training, and scholarly research in international affairs. Attention to detail and a demonstrated ability to handle concurrent projects, meet deadlines, and work independently and as part of a dynamic team are essential. Excellent writing and communication skills and discretion and confidentiality in business dealings are required. Classified Title: Academic Program Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: Monday-Friday, 8:00am-5:00pm FLSA Status:Non-Exempt Location:Hybrid/District of Columbia Department name: Kissinger Center Personnel area: SAIS Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEOis the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.