New

Sr. Executive Education Events Coordinator

Johns Hopkins University
United States, Maryland, Baltimore
Feb 19, 2025
JHU Carey Business School is seeking an experienced professional with strong skills in events support for the role of *Sr. Executive Education Events Coordinator. The Coordinator will work with the Director of Client Learning Solutions to independently manage all operational and logistical functions of a portfolio of programs for the Office of Executive Education at the Carey Business School. The Events Coordinator will work alongside program managers to make up an Executive Education program delivery team. The Assistant Director is responsible for logistical coordination and execution of Executive Education programs, coordinating all logistics, both on-site and virtual delivery, facilitation of remote sessions, and day-to-day operations for the team's assigned portfolio of programs. Specific Duties & Responsibilities* Program and Administration and Support (80%) Work closely with faculty to confirm program details, coordinate program material, arrange IT and AV needs, and provide classroom support when programs are in session Lead the front-end event planning process for programs, including communicating effectively with client and faculty and working with the facilities and events management team on space planning and setup. Be the primary contact for faculty and participants for all pre, during, and post program-related support. Work closely with other Carey Business School support departments to include operations, media services, operations, catering, and other constituents to ensure appropriate operational support. Maintain records to document faculty material, participant feedback, schedules, vendors, and evaluations associated with program delivery. Use Salesforce to track and manage participant enrollment and cancellations, and other program-related data. Coordinate, process, and track program purchases and other expenses. Manage catering orders onsite in DC & Harbor East for events as needed. Find solutions for any problems that arise prior to and during the event and provide onsite support on the day-of events. Available on some weekends and evenings to support events. Some domestic travel may be required. Enrollment Management (10%) Develop and maintain quality control systems for data integrity, compile data and prepare reports as needed Troubleshoot participant technical issues Continuous Improvement (10%) Actively participate in the development of goals for self and department. Special Knowledge, Skills, and Abilities Excellent attention to detail. Ability to work independently to trouble-shoot issues. Ability to work with minimal supervision. Exercise mature judgment, sensitivity, and diplomacy when dealing with all internal and external constituents. Experience working with CRM and LMS systems preferred. Experience working with software applications such as Microsoft Office (Word, Excel, Power Point, and Outlook) is required. Exceptional oral and written communications skills, including ability to interact with all levels of employees, participants, executives, and high-level external stakeholders while maintaining professionalism. Must be able to set and manage multiple priorities and respond quickly to changing needs and goals. Willing to work with internal and external contacts to coordinate and distribute information necessary to complete tasks involving multiple departments and staff. Minimum Qualifications High School Diploma or graduation equivalent. Five years related experience. Additional education may substitute for experience to the extent permitted by the JHU equivalency formula. Preferred Qualifications Bachelor's Degree. Four or more years' experience in all aspects of program administration. Experience with Salesforce CRM and Canvas LMS is strongly preferred. Classified Title: Sr. Special Events Coordinator Job Posting Title (Working Title):Sr. Executive Education Events Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $21.25 - $36.90 HRLY ($60,000 targeted; Commensurate with experience) Employee group: Full Time Schedule: Mon-Fri 8:30-5:00 with occasional weekends or evenings to support program needs FLSA Status:Non-Exempt Location:Hybrid/JH at Harbor East Department name: Corporate Education Personnel area: Carey Business School Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEOis the Law https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/. Vaccine Requirements Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.