Administrative Assistant, College of Education

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

An Administrative Assistant is being sought to provide general operational administrative support for Educational Psychology, Counseling, and Special Education (EPSCE) in the College of Education.

This position serves as the primary point of contact for the office including front office duties for the staff suite, maintains daily office operations, and assists with expense reconciliation.

Additional responsibilities include technology/office supply purchases and inventory, facility room approvals and work orders, and calendar management.

More specific responsibilities of the Administrative Assistant include but are not limited to:

• Greet students/faculty/visitors/parents, provide information and/or refer as appropriate; review and respond to phone and email communications; act on routine requests.

• Serve as a resource to others on daily office operations including office equipment, software application usage, and information processing procedures.

• Maintain inventory and order/purchase office supplies and marketing materials; arrange for equipment and suite maintenance; process work orders for facilities repairs/IT/other office needs.

• Monitor and maintain supply/inventory budget, track and process expenditures, authorize processing of payments; may interact with vendors on quotes and invoicing.

• Support EPCSE marketing and promotion; update and make routine changes to web pages; create newsletters, flyers, and promotional material.

This position entails applying knowledge of principles, practices, and procedures of the units to complete difficult assignments; promoting a culture that is conducive to effective relationships among diverse team members and related internal/external stakeholders; maintaining confidential and/or sensitive information and materials; typically working under general supervision, while performing assignments that are varied and somewhat complex.

Education and Experience:
This position will be filled at the level of Intermediate Support, which requires a minimum of a High School Diploma or General Equivalency Diploma (GED) for education and two years of relevant experience, or an equivalent combination of education and experience.

Excellent oral and written communication skills are required, along with knowledge of SAP Concur, Microsoft Office 365, and a scheduling system (this role will use 25Live but knowledge of it is not required). Proficiency with Microsoft Excel is a necessity

Application Instruction: To apply, submit a cover letter with your resume.

Additional Information:
This position is based at Penn State's University Park campus and will start as a fully onsite role, but it has the potential to be performed as a hybrid of remote and onsite work (two days remote/three days onsite). Questions related to flexible work should be directed to the hiring manager during the interview process.

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time, sick time, paid holidays, and 75% tuition discounts (including for a spouse and dependent children up to the age of 26). Please visit https://hr.psu.edu/benefits for more detailed information.

Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: