The Abudayyeh-Gootenberg lab (abugootlab.org) is a pioneering research group at the intersection of biotechnology and artificial intelligence. Based at Brigham and Women's Hospital, Beth Israel Deaconess Medical Center, and Harvard Medical School, we're developing cutting-edge technologies and AI tools to understand and ultimately reverse the aging process. We are a fast-paced, collaborative, and highly driven team committed to making groundbreaking discoveries and translating them into transformative therapies. We are looking for a sharp, creative individual who is excited to work in a fast-paced environment and within teams to advance the research.
We are seeking an exceptional Executive Assistant and Chief of Staff to provide comprehensive support to the lab's leadership. This is a unique opportunity to be at the heart of a dynamic research environment, contributing to both the daily operations and the strategic direction of the lab. You will play a critical role in ensuring the smooth functioning of our team, managing complex logistics, and fostering a positive and productive lab culture. Due to the diverse responsibilities and the strategic nature of this position, you will act as a trusted advisor and thought partner to the Principal Investigators, similar to a Chief of Staff role in other high-performing organizations.
PRINCIPAL DUTIES AND RESPONSIBILITIES: Executive Support & Calendar Management:
- Provide high-level administrative support to the Principal Investigators, including managing complex calendars, scheduling meetings and appointments (often with numerous participants), and coordinating intricate travel arrangements.
- Proactively anticipate the needs of the PIs, ensuring they are well-prepared for all engagements.
- Screen and prioritize incoming communications (calls, emails), responding or redirecting as appropriate.
- Prepare meeting agendas, presentations, and other materials, ensuring accuracy and professionalism.
Strategic Planning & Execution:
- Act as a strategic advisor and thought partner to the Principal Investigators, providing insights and recommendations on key initiatives and long-term goals. Help facilitate strategic planning sessions.
- Translate the lab's strategic vision into actionable plans and oversee their execution, tracking progress and identifying potential roadblocks.
- Identify opportunities to improve lab efficiency, productivity, and impact, proposing and implementing solutions
- Represent the PIs in meetings and interactions with internal and external stakeholders, acting as their delegate when necessary and ensuring follow-up on key actions.
Lab Operations & Communication:
- Oversee the day-to-day administrative and logistical operations of the lab, ensuring smooth functioning and proactively addressing any operational challenges.
- Manage the logistical operations of the lab, including organizing events, conferences, and seminars (from planning to execution, including venue selection, registration, catering, and materials).
- Maintain lab files, records, and databases, ensuring data integrity and confidentiality.
- Assist with the onboarding of new lab members, ensuring a seamless integration into the team.
- Collaborate with the Lab Manager to ensure smooth lab operations.
- Support the preparation and submission of grant proposals and reports.
- Develop and implement internal communication strategies to ensure effective information flow within the lab and with external partners.
- Serve as a central point of contact and liaison between the PIs, lab members, and external collaborators, fostering strong relationships and facilitating communication.
Financial Management:
- Assist in financial tracking, reporting, and expense report management for the lab.
- Analyze lab data (financial, operational, research) and prepare reports for the PIs, highlighting key trends and insights to inform decision-making.
QUALIFICATIONS:
- Bachelor's degree strongly preferred, with a minimum of 5+ years of experience supporting C-level executives or senior leaders, ideally in a fast-paced, research-intensive environment (biotech, pharma, or academia).
SKILLS/ ABILITIES/ COMPETENCIES:
- Exceptional organizational and time management skills, with the ability to prioritize effectively and manage multiple projects simultaneously.
- Proactive problem-solver with a strong attention to detail and a commitment to accuracy.
- Outstanding communication skills (written and verbal), with the ability to interact confidently and professionally with individuals at all levels.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with project management or collaboration tools is a plus.
- Experience with financial tracking and reporting.
- Discretion and the ability to handle confidential information with the utmost integrity.
- A passion for science and a genuine interest in the lab's mission are highly desirable.
Hybrid, with onsite presence required 2-3 days weekly.
The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
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Brigham and Women's Hospital
Feb 25, 2025