Peer Review Production Coordinator - TRB Technical Activities

Responsibilities

Peer Review: Responsible for overseeing all aspects of peer review coordination from submission to transmittal for all article types. Supports team by providing quality control checks for incoming manuscripts. Transmits manuscripts to production vendors. Monitors journal email inbox and resolves queries raised by authors, editors, and reviewers. Escalates author appeals and potential ethical concerns to senior staff. Stays informed of journal publishing technologies and trends and applies knowledge of ethical publishing practices to all assigned duties. Sends reminders to authors, editors, and reviewers about due dates.

Staff and Process Management: Follows and maintains workflow documentation used by editorial staff. Assists in training of Program Officers that manage TRB Annual Meeting submissions. May handle system permissions for editorial board members. Runs scheduled and ad hoc editorial office reports. Contributes input for enhancements to the submission system, including testing new features. Run scheduled and ad hoc editorial office reports. Contributes input for enhancements to the submission system, including testing new features.

Special Projects: May participate in special projects and additional tasks as assigned. Proactively suggests and implements improvements to editorial processes.

Other Duties: May support team members with paper promotions and coordinating conference program materials. Serves as backup to team members. Proactively suggests and implements improvements to editorial processes, showcasing impactful examples. Aids managers in large team initiatives, contributing to workflow implementations and process documents.

Confidentiality: Maintains an appropriate standard of confidentiality. When handling secure, privileged, sensitive, or confidential information and matters, maintains strict confidence and exercises care to prevent disclosure to others. Accesses confidential information for work-related reasons only following the policies and procedures of the organization. Ensures that any privileged, sensitive, or confidential information is securely stored, disposed of, and transmitted according to the Institutional guidance.

Requirements

Knowledge, Skills, and Abilities

• Demonstrate comprehension of the academic publishing process, from submission to acceptance.

• Ability to accurately interpret complicated manuscript histories and identify and communicate any anomalies.

• General understanding of team resources, journal policies, and relevant public resources.

• Highly organized and detail oriented.

• Proficient in Microsoft Office Suite.

• Proven ability to be a collegial and effective member of a team. Ability to work successfully in a team environment.

• Ability to read and comprehend complex material.

• Ability to solve intellectual problems using established rules, procedures, and precedents.

• Ability to handle sensitive material with discretion.

• Ability to solve intellectual problems of appreciable variety and complexity. Ability to operate using latitude for independent judgment and action.

• Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication.

• Excellent written communication skills with a proven ability to effectively interact with all levels of employees.

Minimum Education/Training Requirements: Bachelor's degree in English, Journalism, Communications or related field, or equivalent knowledge.

Minimum Experience: Two years of related professional experience.

Licenses, Certification or Registration: None

Supervisory Responsibilities/Controls: Reports to Director of Publishing and Outreach. General direction is provided.

Mental and Physical Capabilities: Ability to work at a computer for extended periods of time.

Compensation Range: The National Academies of Sciences, Engineering, and Medicine support equity for all, fairness, and transparency in our compensation programs. An estimated compensation range for this position is $56,410 - $70,510. Compensation offered to the selected candidate will be based on the candidate's relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. This is a benefits-eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance. For more information, please click here.

Work Environment: Hybrid office/telecommute environment; expected onsite percentage 40%. Occasional travel between National Academies' facilities and to off-site meeting/sponsor locations.

Equal Opportunity Employer:

It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.

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