Senior Business Assistant - Dean's Office

Lubbock

40323BR

School of Law

Position Description

Performs responsible and complex duties associated with a specialized function of a section of clerical employees. Duties may be generally described as: planning, assigning, coordinating, directing, scheduling, evaluating, verifying, training, and processing of information. A thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within University policies and procedures. Job performance is based upon overall operation effectiveness.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

The School of Law has approximately 440 students and 38 full-time faculty members. The School of Law is an integral part of the University and offers 10 dual-degree programs with other Texas Tech schools and colleges. The School of Law has a strong focus on students and is committed to a practical education to produce practice-ready graduates.

Major/Essential Functions

High level of professionalism exhibited to all visitors, callers, students and faculty in person and by phone.

Maintaining calendars, scheduling appointments, meeting requests, room reservations, emailing and correspondence. Keeping inventory and ordering office supplies for the department. Issuing parking permits for visitors, faculty and staff. Submitting open parking requests for events.

Scheduling Jr. Faculty workshops and faculty lunches for Associate Dean for Research. Calendaring and planning the visits of visiting faculty speakers, planning their schedules and assisting them with accommodations. High level of confidentiality, assisting with Student Disability/Accommodations, Scholastic Probation, Dismissals and Grade Appeals. Assisting Registrars and Adjunct Professors as needed. Printing and processing academic award letters for students. Notarizing bar applications for students. Finding and scheduling class note takers for Office of the Registrar for students with disability accommodations. Email correspondence with students, giving instructions, providing forms and assisting student note takers as needed.

Provides administrative support or technical program assistance work to the Associate Dean for Academic Affairs and the Director of the Office of Academic Success. Works with extensive direct supervision. Manages the front desk in Administration, answering law school phone lines, greeting & directing visitors and guests to the law school. Helps with faculty meetings. Arrange meals for various events for the respective Associate Deans.

Required Qualifications

A minimum of a high school diploma or the equivalent. Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.

Preferred Qualifications

• Proficient with Microsoft Outlook, Word, Excel, PowerPoint, Publisher, and Access. Working knowledge of Word Perfect and Adobe Acrobat.
• Be professional, dependable, organized, administratively adept, able to multi-task, communicate effectively and be customer-service oriented. Be able to develop positive working relationships. Be dependable and on time to work. Be flexible and adaptable to changes. Keep information confidential.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Occasional Duties

Other duties as assigned.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

15.20

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

None

Shift

Day

Schedule Details

M-F, 8:00 a.m. to 5:00 p.m.

Grant Funded?

No

Job Group

Executive and Admin Assistants

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Air Force Specialty Code

3A1X1

Army Military Occupational Specialty Code

42L, 42E

Marine Military Occupational Specialty Code

0111, 0101

Navy Enlisted Classification Code

1802, 641X