Administrative Assistant III

College of Engineering and Computer Science:

As Florida's premier engineering and technology university, UCF is among the nation's largest producers of engineering and technology talent. The UCF College of Engineering and Computer Science offers students a world-class education and research opportunities alongside unrivaled partnerships with industry leaders such as L3Harris Corporation, Lockheed Martin, Duke Energy, Siemens, Walt Disney World and NASA. Focused on addressing society's biggest challenges, faculty and alumni are national leaders in energy, aerospace, computer vision, cybersecurity, transportation, health care and the environment, areas of focus that will drive the college's future growth. UCF is the nation's No. 1 provider of talent to the aerospace and defense industries, and the college is home to the national champion student cyber defense team and one of the nation's top computer programming teams.

The Opportunity:

The Administrative Assistant III provides administrative support within academic or administrative offices. Receives, screens, and directs incoming calls, visitors, mail, and e-mail. Prepares and maintains files and records according to established guidelines. Uses business software applications to prepare correspondence. May arrange meetings, coordinate travel, and track expenses and other budgetary transactions.

Responsibilities:

• Tracks expenses, travel and other budgetary transactions and submits hiring requests for student employment for SMST and CATER Departments.

• Contributes to planning of conferences and/or meetings and assists in arranging travel plans, communicates with CECS Budget & Travel Procurement offices in these regards for SMST and CATER Departments.

• Responds to inquiries regarding schedules/agendas, events, rooms and/or meeting coordination, directs incoming calls, visitors, mail and email for SMST and CATER Departments, including all assigned administrative duties.

• Uses word and data processing software, including use of all Microsoft Office products to complete necessary correspondences, database entries, and reports, including assisting both Directors with preparing annual and ad-hoc reports for SMST and CATER Department.

• Orders office supplies and maintains inventory, collects information and oversees production of marketing communication and online content including proofing, print production, and dissemination, and supervises student workers or part-time OPS employees to include approving time in WorkDay for SMST and CATER Departments.

• Liaises with internal UCF and CECS IT and external providers to arrange service and equipment maintenance requests, arranging building access requests for SMST and CATER Departments.

• Acts as Search Manager for all SMST and CATER Department recruiting activities & functions.

• Ensures office machines (e.g. phones, printers, copiers, and fax) are in working order and perform routine troubleshooting, as needed for SMST and CATER Departments.

Minimum Qualifications:

High School Diploma or Equivalent and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information.

Preferred Qualifications:

• Four years of experience in administrative support roles, preferably in a university or similar setting.

• Proficiency in Microsoft Office Suite; experience with PeopleSoft, Workday, or other similar systems is highly desirable.

• Prior experience in a customer service-oriented role with the ability to interact professionally and provide courteous responses to inquiries.

• Strong critical thinking skills with the ability to solve problems effectively.

• Familiarity with travel coordination, event planning, and executive scheduling.

• Experience partnering with other departments, such as HR, IT, Procurement and Accounting, on critical needs and complex issues.

• Able to maintain strict confidentiality pertaining to student records and other sensitive information.

• Strong organizational and multitasking abilities, with attention to detail.

• Excellent communication skills, both written and verbal, with the ability to collaborate effectively with diverse stakeholders and external vendors.

• Ability to work independently and collaboratively within a team environment.

Special Instructions to the Applicants:

The anticipated hourly range for this position is $20.29 to $22.57. The final rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

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Type of Appointment

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Job Posting End Date

Veteran's Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.