Flight Scheduling and Production Coordinator

About Embry-Riddle Aeronautical University:

Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida and Prescott, Arizona. The University's Worldwide campus provides educational opportunities online and at approximately 130 locations throughout the United States, Asia, Europe, and Central/South America.

As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security, and Intelligence; and Space.

For Academic Year 2022-23, there were over 11,100 undergraduate, graduate, and doctoral students that attended the University's residential campuses and approximately 19,200 students in total enrolled with the University around the world.

The Opportunity:

Embry-Riddle Aeronautical University is currently hiring a Scheduling and Production Coordinator to support the Flight Department at the Daytona Beach, FL campus. Embry-Riddle is the largest aviation training center in Central Florida, with more than 1,500 flight students and approximately 200 flight instructors. The Scheduling and Production Coordinator will join a team of individuals who play important roles in supporting the passion for aviation and education held by our students, instructor pilots, and staff. The Schedule and Production Coordinator can expect to coordinate flight student enrollment, analyze flight training productivity, and ensure effective and efficient use of resources through scheduling while mitigating training bottlenecks.

Primary responsibilities include:

• Coordinate all student-instructor pairings for over 1,500 flight students using Microsoft Access. Ensure appropriate workload of assigned instructor pilots is maintained. Use statistical methods to evaluate training effectiveness. Assist students with flight registration/pairing questions.
• Audit existing enrollment data from within Campus Solutions to verify accuracy. Optimize and streamline processes used in the Scheduling office to increase efficiency. Utilize flight knowledge to assist students with registration, technical questions for ETA, Foreflight and other systems used by ERAU students and instructors.
• Assist Manager of Flight Scheduling with entering students into ETA, maintaining scheduling database in Microsoft Access. Use SQL, VBA, and DAX to create, run, and manage queries and dashboards in Power BI, Microsoft Access, Excel and Power Apps.
• Communicate with appropriate managerial and administrative personnel across the university. Act as liaison between Flight and other departments for various systems and for flight operations.
• Provide scheduling service (when Lead Flight Scheduler is absent) for flight training activities based upon a complex set of priorities to ensure a smooth and efficient flow of flight training operations.

Minimum requirements:

• Bachelor's degree required
• Management, organizational, public relations, technical, problem solving skills
• Analytical skills with an in depth knowledge of information systems and technical expertise with Microsoft operating systems, Access, Excel, PowerPoint, Word, Outlook/email, and Internet end-user applications.