Administrative Assistant III

Position Details

University of Colorado | Denver

Official Title: Administrative Assistant III

Working Title: Administrative Assistant III

FTE: Full-time

Salary Range: $48,306 - $53,391

Position #00765925 - Requisition #36359

Join the University of Colorado Denver

About the University of Colorado - Denver

The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu.

Job Description

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The Center for Innovative Design and Engineering (CIDE) is a program within the Department of Bioengineering, College of Engineering, Design and Computing, University of Colorado. Our mission is to empower individuals with disabilities to achieve their highest potential through the use of assistive technology, by providing exemplary clinical services, consultation, education, research and innovative technology development.

This full-time position will work in the CIDE office located on the CU Denver Auraria Campus, 1201 5th Street, Denver, CO 80204. The Administrative Assistant III will be responsible for providing organizational, programmatic, and administrative support to the faculty, staff and project leaders at CIDE.

Administrative Assistant III

What you will do:

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  Regularly interact with program customers, collaborators, stake-holders, and patrons to ensure high quality support, services, and satisfaction.

  
  
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  Support all aspects of the SWAAAC Assistive Technology (AT) loan library including daily circulation, inventory management, generating waitlist reports, satisfaction surveys, troubleshooting devices, and arranging for repairs when indicated.

  
  
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  Conduct needs assessment to determine current and future AT library needs and assist with budgeting and allocation.

  
  
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  Purchase of new AT equipment, replacement parts, materials and resources. Assist with entering items into inventory.

  
  
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  Create loan library resources to support AT implementation in birth - 21 environments.

  
  
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  Create, distribute and analyze surveys for a variety of program purposes including customer satisfaction, quality improvement, program planning, and outcomes measurement.

  
  
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  Maintain library database and survey spreadsheets.

  
  
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  Develop and maintain strategic email list serves.

  
  
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  Work collaboratively with the team to maintain the program's website and social media presence.

  
  
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  Develop and manage online event registrations, including invoicing, providing receipts, and online payment transactions.

  
  
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  Assist with the development and distribution of program marketing and instructional materials including event announcements, brochures, web posts, guidebooks, newsletters, library Spotlights and social media posts.

  
  
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  Assist with the coordination and marketing of statewide team leader and committee meetings, distance learning events, monthly web conferences, office hours, open labs, outreach, and annual conference event.

  
  
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  Utilize online university systems to reserve space/rooms and services (IT support, housekeeping) for meetings and events.

  
  
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  Interface with community venues and caterers.

  
  
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  Prepare monthly program expense reports.

  
  
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  Compile and analyze data in order to generate bi-annual reports, or as needed.

  
  
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  Update and maintain SWAAAC team membership and member directory.

  
  
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  Manage and maintain fleet of iOS mobile devices.

  
  
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  Perform software updates on office and library equipment including PC, Android and iOS platforms.

  
  

Qualifications you already possess (Minimum Qualifications)

• Three years of general clerical experience.

Substitution: College or university course work appropriate to the work assignment, may substitute on a year for year basis for the experience

Preferred Qualifications to possess (Preferred Qualifications)

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  Graduation from an accredited college or university with an Associate's or Bachelor's degree in Social Sciences, Speech Language Pathology (SLP/SLPA), Occupational Therapy Assistant, Education, Special Education, Educational Administration, Business Administration, Marketing, Communication, Management, or other related field.

  
  
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  Experience supporting individuals with disabilities within an educational or therapeutic environment.

  
  
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  Experience with the application of AT to support individuals with disabilities.

  
  
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  Experience utilizing the Microsoft Office Suite to develop, edit and update fliers, presentations, spreadsheets, reports, letters and correspondence.

  
  
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  Experience utilizing MS Outlook; experience will include utilizing electronic mail and calendars and electronically scheduling meetings, appointments, and conferences.

  
  
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  Experience utilizing Adobe Acrobat, Canva and/or Marketing Cloud, to create marketing materials including newsletters, event brochures, and program fliers.

  
  
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  Experience providing administrative assistance to faculty, staff and students within a higher education environment.

  
  
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  Experience with development and/or maintenance of a website.

  
  
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  Experience with Google applications and iOS environments including Mobile Device Management.

  
  

Knowledge, Skills, and Abilities

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  Ability to communicate effectively, both in writing and orally. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution. Demonstrate a commitment to providing outstanding customer service skills. Demonstrate an understanding of diversity, equity and inclusion with a commitment to developing equitable practices.

  
  
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  Ability to engage in problem solving, critical thinking, manage multiple tasks simultaneously and work independently with minimal supervision.

  
  
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  Ability to interpret and adhere to rules, regulations, policies, procedures, and guidelines.

  
  
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  Ability to problem-solve work-related technologies.

  
  
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  The successful candidate will be detail oriented, organized, self-motivated, a fast learner and possess excellent time management skills.

  
  
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  Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines.

  
  

Conditions of Employment

• With the approval of their immediate supervisor, this position allows for a hybrid work structure where employees may occasionally work remotely, as needed, based on demands of specific work tasks.

Mental, Physical, and/or Environmental Requirements

• The ability to sit for extended periods, stand and walk occasionally, reach with hands and arms, use hands to manipulate a keyboard and mouse, and have good near vision for computer work; often requiring minimal lifting, but may involve bending or reaching to retrieve items from shelves or drawers.

For additional conditions of employment relating to mental physical or environmental concerns, please see the following Guidelines for Physical and Mental Job Requirements.

Employment Sponsorship

• Please be advised that this position is not eligible now or in the future for visa sponsorship.

As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19 but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus.

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $48,306 - $53,391.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

• Applications will be accepted until the position is filled. Preference will be given to complete applications received by March 19, 2025. Those who do not apply by this date may or may not be considered.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

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   A cover letter which specifically addresses the job requirements and outlines qualifications

   
   
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   A current CV/resume

   
   
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   List of three references (we will notify you prior to contacting both on and off-list references)

   
   

Questions should be directed to Christina Perkins, christina.perkins@ucdenver.edu

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu.

The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications inclusive of race, color, national origin, sex, age, disability, creed, religion, veteran status, marital status, political affiliation, political philosophy, pregnancy or related conditions, sexual orientation, gender identity and gender expression.

The University of Colorado is committed to diversity and equity in education and employment.