Administrative Associate, College of Natural Sciences

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

General Notes

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. We are committed to being a community that celebrates the dignity of every individual, honors differences and lets each person know that they belong. What starts here really does change the world. For more information about the College of Natural Sciences, please visit https://cns.utexas.edu.

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

Assist the Program Manager with support and student services, including collaborative management of day-to-day operations, event planning and oversight of student workers. To advance our core mission of fostering wellness, belonging, and success for all students.

Responsibilities

• Assist with logistics and coordination of summer orientation, Gone to Natural Sciences, and other events.
• Assist with the hiring, training, scheduling, and supervision of student assistants. Oversee all student worker activities and responsibilities.
• Maintain Student Services webpages with accurate information including processes and upcoming deadlines.
• Oversee processing of University and College forms; maintain conference room schedules and daily operations, supply and storage rooms; provide administrative support as needed to advisors and counselors.
• Provide an enhanced customer service experience to a varied population of stakeholders of the CNS Student Division, non-academic counselors and the Center for First-Year Advising, with a primary focus on creating an welcoming environment while aiding students, explaining and enforcing policies and procedures, and provide resources and College information to current students.
• Other duties as assigned, including supporting special projects and staffing events within CNS.

At least one year experience at the Administrative Assistant level with a Bachelor's Degree. Student customer service. Capability to use technology on a daily basis. Strong written and verbal communication skills. Strong interpersonal skills, with the ability to effectively communicate and build relationships with both peers and students.

Relevant education and experience may be substituted as appropriate.

More than the required amount of experience in higher education. Ability to think strategically and interact tactically with student populations in an effective and empowering manner. Demonstrated ability in working with cross-functional teams, including coordinating work and driving change at all levels of the organization. Strong problem solving and critical thinking skills. Comfort with ambiguity and changing priorities.

$45,000 + depending on qualifications

• Physical Tasks: Repetitive use of a keyboard at a workstation.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.