AP/AR Specialist

Vaco
$70,000.00 - $75,000.00 / yr
United States, New York, New York
Mar 06, 2025
Client: Commercial Real Estate Firm Role: AP/AR Specialist Salary: $70,000 - $75,000/annually Location: Downtown, Manhattan (4 days a week onsite - 1 day a week working from home!) Job Description: A/P processing for multiple corporate entities and properties including scanning and entry of invoices into Yardi Payscan/ ERP system, selecting appropriate Yardi approval workflow, processing ACH and wire payments, processing checks runs, matching checks to back-up, and filing. Monitor corporate email addresses for invoices to input into Yardi. * Use bank-provided check scanner to deposit checks received & provide copies of scanned checks and backup (where applicable) to Property Accountant for appropriate accounting in Yardi. * Weekly reporting of cash account activity to Corporate Office. * Monthly preparation of NYC Office funding request, including reconciliation of previous month's actual expenses to budget. * Monitoring cash on hand and working with Senior Accountant and Regional Controller to ensure liquidity. * Improving processes in AP/AR functions including converting from check and wire transfer processing to ACH processing payment system. * Allocating corporate expenses to various entities and properties and monitoring reimbursements. * Reconciling corporate credit cards, then posting and processing East Region reimbursements due to Corporate Office. * Process intercompany management fees and reimbursements from properties as provided by Property Accountant. * Process tenant security deposit receipts and refunds as provided by Property Accountant. * Coordinate with property managers, property accountants, the sales & leasing team and the development team to answer questions related to AP and AR. * Assist the Corporate Office with year-end 1099 preparation. * Work with the sales & leasing and development teams to make sure W-9's forms have been received, and Certificates of Insurance are up to date for new and continuing vendors. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.