Construction Sales Administrator

Vaco
$25.00 - $35.00 / hr
United States, California, Culver City
Mar 07, 2025
Sales Administrator Job Summary: We are seeking a highly organized and detail-oriented Sales Administrator to support the Area Sales Manager in the home building industry. The ideal candidate will assist in managing customer inquiries, maintaining sales documentation, and coordinating communication between clients, sales, and construction teams. The Sales Administrator will ensure smooth operations within the sales department and contribute to the overall success of the sales team by providing exceptional administrative support. Key Responsibilities: Customer Service & Communication: Serve as the primary point of contact for prospective and current customers. Answer inquiries about home building projects, products, pricing, and timelines. Sales Support: Assist the sales team with administrative tasks, including preparing quotes, proposals, and sales contracts. Maintain accurate records of client interactions and sales activities. Data Entry & CRM Management: Maintain and update customer information in the Customer Relationship Management (CRM) system. Ensure all sales data is accurate, current, and accessible for the sales team. Document Management: Prepare and manage sales-related documentation, including contracts, purchase orders, and invoices. Ensure timely processing and filing of all relevant paperwork. Scheduling & Coordination: Schedule meetings, site visits, and tours for clients with the sales team or project managers. Coordinate appointments and follow-ups as necessary. Inventory & Product Information: Maintain an up-to-date knowledge of available home plans, upgrades, and inventory. Provide accurate product details to customers when needed. Order Processing: Support the sales team with order processing, ensuring accuracy and timely submission of customer orders to the construction team. Reporting: Assist in the generation of sales reports and performance analysis for management. Track sales metrics and provide insights as needed. Customer Follow-Up: Proactively follow up with clients to ensure satisfaction, answer additional questions, and encourage repeat business or referrals. Qualifications: Previous experience in sales administration, customer service, or related role (preferably in construction or real estate). Strong organizational and multitasking skills, with the ability to manage a high volume of tasks simultaneously. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot). Excellent written and verbal communication skills. Detail-oriented with a high degree of accuracy in data entry and document management. Ability to work effectively in a fast-paced, team-oriented environment. Knowledge of the home building process is a plus. Education: High school diploma or equivalent; additional education or certifications in business administration or sales are a plus. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.