Logisitcs Biller (TMW EXPERIENCE REQUIRED)

Vaco
$22.00 - $23.00 / hr
United States, Kentucky, Louisville
Mar 07, 2025
Vaco has partnered with a company looking for a billing specialist! Job Summary: We are seeking a detail-oriented Logistics Biller with experience in TMW (Transportation Management Software) to join our team. The ideal candidate will be responsible for processing invoices, verifying freight charges, and ensuring accurate and timely billing for logistics operations. This role requires strong analytical skills, attention to detail, and a solid understanding of transportation and freight billing processes. Key Responsibilities: Process and audit freight invoices to ensure accuracy and compliance with contracts and rate agreements. Utilize TMW to enter, track, and validate billing information efficiently. Communicate with carriers, customers, and internal teams to resolve billing discrepancies and disputes. Generate, review, and distribute invoices in a timely manner. Verify shipment details, including weight, dimensions, freight rates, and accessorial charges. Maintain accurate billing records and ensure proper documentation for auditing purposes. Assist in month-end closing by reconciling billing data and ensuring financial accuracy. Monitor accounts receivable and follow up on outstanding payments when necessary. Identify and implement process improvements to enhance efficiency and accuracy in the billing process. Qualifications & Skills: Experience with TMW (Transportation Management Software) is required. Previous experience in logistics billing, freight auditing, or transportation invoicing preferred. Strong attention to detail and problem-solving skills. Proficiency in Microsoft Office Suite, particularly Excel. Ability to work in a fast-paced environment and meet tight deadlines. Excellent communication and organizational skills. Knowledge of freight terms, accessorial charges, and transportation industry regulations is a plus. Education & Experience: High school diploma or equivalent required; an Associate's or Bachelor's degree in Accounting, Business, Logistics, or a related field is preferred. 2+ years of experience in logistics billing, invoicing, or a related field. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.