Manager, Meeting Planning

Role Description

The Manager, Meeting will play a key role in overseeing the organization, coordination, and execution of high-level meetings, primarily for executive leadership within the company. This individual will collaborate closely with the Head of CEO and ZET Operations, ensuring that all aspects of the meetings run smoothly and align with the strategic goals of the executive leadership.

Responsibilities:

• Coordination of all logistical aspects for assigned meetings, assist in site selection, management of hotel contracts, creation of food and beverage menus, oversight of air travel arrangements, ground transportation, specification and setup of meeting rooms, review and formatting of agendas, coordination of audiovisual requirements, on-site management, management of meeting budgets, reconciliation of expenses, invoice payment, and implementation of cost-saving measures.
• Additional responsibilities will involve providing a full range of administrative support including managing meeting invitations, scheduling high-level, time-sensitive meetings, and managing travel arrangements as required.

Requirements:

• BA/BS or equivalent experience, preferably in Meeting/Event Management. Hospitality Management, Communications, Business, or related field. Candidate should have at least 6-8 years meeting planning experience.
• Strong computer skills required in Excel, Word, and PowerPoint.
• Ability to handle multiple tasks effectively without close supervision.
• Strong communication skills with the ability to collaborate across a matrix environment, engaging multiple stakeholders.
• Demonstrated excellent judgment and ability to work autonomously at times, as well as the ability to work with extremely confidential documents and information.
• Limited travel may be required.

Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.