Executive Administrative Assistant - Nashville, TN

Empire Distributors Inc, A Leading Beverage Distributor is now hiring an Executive Administrative Assistant. Our company offers excellent benefits, competitive wages, and the potential for growth opportunities.

Essential Duties and Responsibilities

• Manages supervisor's calendar and independently schedules appointments.
• Screens incoming calls and correspondence and responds independently when possible.
• Processes commissions bi-weekly.
• Processes bill backs for month end close.
• Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.
• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
• Assists in reconciling Sales Department budgets; enters annual budget numbers into the system.
• Processes expense reports and check requests for Sales Department.
• Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
• Acts as custodian of corporate documents and records.
• Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
• Creates and maintains database and spreadsheet files.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.

Education and/or Experience

• Associate degree or equivalent from a two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Computer Skills

• To perform this job successfully, an individual should have knowledge of Microsoft Outlook, Power Point, Microsoft Word, Excel Spreadsheet Internet software SAP and Diver.

Certificates, Licenses, Registrations

• Valid Driver License
• Automobile Insurance - 100/300/50 minimum limits of liability

"Empire is proud to be an equal opportunity employer and a drug free workplace. We are committed to ensuring that all employment decisions are made on the basis of qualification, merit, and business need; without regard to race, religion, gender identity, sexual orientation, age, non-disqualifying physical or mental disabilities, national origin, veteran status or any other basis covered by appropriate law. "